Billing Specialist, Sr.

JOB SUMMARY:

Reporting to the Billing Manager, this position will work at our corporate offices in Pasadena. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early on to resolve them efficiently; and the remaining 10% with various other accounting issues.

ESSENTIAL FUNCTIONS:

• Assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential
• Research and resolve job/project cost issues through investigation and analysis.
• Prepare monthly billing projections and submit for invoice preparation on a timely basis.
• Gain credibility with internal & external stakeholders.
• Assist Billing Manager with T&M billings.
• Assist PMs with Job Cost reports and analysis.
• Assist PMs with maintaining change order logs.
• Set up new construction jobs in our system, assigning job cost tracking numbers and communicating with the project managers in a timely manner.
• Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.
• Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers
• Learn and be a key user of our industry specific accounting/project management software.
• Perform other duties and responsibilities, as assigned by Manager.

EDUCATION AND EXPERIENCE:

• 5-7 years of experience in billing/accounting.
• Strong analytical and problem-solving skills with attention to detail.
• A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.
• Ability to demonstrate regular and dependable attendance
• Ability to multitask in a fast paced and deadline driven environment
• Strong proficiency in Microsoft Office, particularly Excel, and Word
• Good communication skills- verbal and written.  Be able to communicate effectively with project managers, customers, co-workers and executives.
• Construction industry experience is highly desirable.
• Knowledge of character-based software or familiarity with Great Plains & Profit Tool is a plus.
• Bachelor's degree in a related field, preferred but not required
• Experience with Pdf form filler software

ACCO COMPETENCIES:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy.  On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals.  Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.