Admin Business Partner

About this role

Background: 

We are seeking an Administrative Business Partner to support the Aladdin Product Engineering organization, based in New York. 

Summary: 

The Aladdin Product Engineering organization is seeking an Administrative Business Partner to support senior leaders within the team. We are looking for a great teammate with a positive, proactive attitude who is deeply motivated and able to thrive in a busy working environment with senior leaders, scale across large teams, and partner with other administrative professionals. 

Key Responsibilities 

• Demonstrate thoughtful management of team members’ time against priorities and ensure that they are prepared for meetings, including anticipating conflicts and making recommendations regarding calendar prioritization, delegation, and organization. 

• Arrange and oversee travel (flights, hotels, cars, etc.) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details. 

• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes. 

• Drive key deliverables and open items to completion, adeptly managing complex and high-volume calendars and providing strategic calendar management support. 

• Serve as the main point of contact for external visitors and coordinate with operational teams to ensure compliance with security protocol/procedures. 

• Ability to handle sensitive matters with a high level of confidentiality and discretion. 

• Understanding the team’s priorities and strategies and optimizing your role in administration to support these goals. 

• Partner closely with leads and COO to organize and handle logistics for internal/external meetings, team events, strategy sessions, and town halls. 

• Build and maintain good business relationships with executives and administrative staff across the organization. 

Skills & Qualifications: 

• A minimum of 2-4 years of relevant administrative experience. 

• The ability to be forward thinking: identify what needs to be done and act before being asked. 

• Excellent communication skills (written and verbal) and a high-level of emotional intelligence. 

• A strong proficiency in Microsoft office and c