Accounting Specialist

About Circle U Foods, Inc.

At Circle U Foods, we’re passionate about delivering high-quality products and outstanding service. Our mission is simple: exceed expectations through innovation, efficiency, and a commitment to food safety.

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We’re proud of our inclusive culture that celebrates diversity and empowers our team to thrive. We strive to create an environment that drives accountability and continuous improvement.

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With a focus on safety, transparency, and ethical practices, we partner with our customers and stakeholders to build lasting value. Circle U Foods is more than a business—we’re a family dedicated to making a positive impact in our industry and community.

Job Summary: The Accounting Specialist plays a key role within the finance team, responsible for full-cycle accounting tasks and ensuring accuracy in financial reporting. This position requires strong accounting knowledge, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities and Skills:

Accounts Payable

·         Perform full-cycle accounts payable processes.

·         Process vendor invoices, expense reports, and payments to ensure accuracy.

·         Verify general billing and integration accuracy between QBO and the ERP system.

·         Review invoices for appropriate documentation prior to payment.

·         Process invoices by reviewing and verifying accuracy, completeness, and compliance with company policies.

·         Enter non-inventory (purchase order) bills and data into QBO.

·         Maintain accurate records of vendor bills and related documentation.

·         Prepare and analyze weekly check runs.

·         Print vendor check payments.

·         Initiate vendor online and ACH payments on a weekly basis.

·         Reconcile vendor accounts and statements.

·         Research and resolve vendor bill discrepancies.

·         Reconcile credit card accounts.

·         Verify the accuracy of credit card costs and receipts submitted through the spend management system.

·         Process new vendor credit applications as requested.

·         Create new vendor profiles in the ERP system and ensure proper integration into QBO.

·         Finalize vendor profile setup in QBO by attaching all required data and documentation.

·         Conduct independent verification to establish new ACH payment profiles in the bank’s system.

·         Maintain vendor relationships through regular communication.

·         Provide support for internal audits and reconciliations.

·         Assist with special projects and other accounting tasks as needed.

·         Review and process employee expense reports.

·         Contribute to timely month-end close processes.

·         Update and maintain vendor profiles.

·         File and organize accounts payable records.

Accounts Receivable

·         Perform full-cycle accounts receivable processes.

·         Process customer credit returns.

·         Apply cash receipts and prepare daily deposits.

·         Process and review customer credit applications.

·         Monitor and respond to the accounting department’s email inbox.

·         Monitor ERP system integrations for accuracy and completeness.

·         Review sales orders an