Womens Life Administrative Assistant

Job DetailsJob Location: Wake Forest, NC 27587Position Type: Part TimeHours: 10-15 per week

Pay: $13.50 per hour

 

I. Purpose of the Job 

SEBTS Mission Statement: Southeastern Baptist Theological Seminary seeks to glorify the Lord Jesus Christ by Equipping students to serve the church and fulfill the Great Commission   

Student Life Division Mission Statement: The purpose of the Student Life Division is to support the mission of SEBTS by providing co-curricular discipleship & spiritual formation, essential services, and community building activities that assist students to: 



Engage their vocational training with a whole heart and without distraction, 





Integrate their learning experience both in and out of the classroom, 





Develop holistically in the love for and service to the Lord Jesus Christ & His Church for the sake of the nations  



The Women’s Life Administrative Assistant supports and organizes the work of Women’s Life and Graduate Life by organizing operations, coordinating communication, and enhancing the effectiveness of the Women’s Life Coordinator and related offices. 

 

II. Essential Functions and Responsibilities (AOR: Areas of Responsibility) 



Assist the Women’s Life Coordinator 





Manage accounting and budgeting related to Women’s Life events 





Assist the office of Grad Life in other ways as needed 





Coordinate with Share Shop Coordinator 



  

III. Specific & Other Duties and Responsibilities  



Assist the Women’s Life Coordinator 





Assist with planning the Women’s session at New Student Orientation 





Organize and execute women’s events on campus 





Reserve space in Coursedog 





Work with Marketing and Communications office to create graphics 





Create event schedule 





Order catering and necessary supplies 





Oversee WASE communications and social media 





Order merchandise for WASE 





Set up WASE booths at various events 





Perform other administrative tasks such as creating forms, assisting in communication, etc... 





Manage accounting/budgeting related to Women’s Life events 





Reconciling and managing credit cards 





Oversee purchase orders, deposits, and petty cash vouchers  





Management and tracking of the Women’s Life budget 





Assist the office of Graduate Life and the Graduate Life Director in other ways as needed 





Regularly update Grad Life staff on budget 





Assist with preparation and planning of large events (like NSO) 





Buy and restock supplies for the office as needed in coordination with other office assistants 





Perform other administrative tasks as needed 





Contribute to good relationship between Grad Life office and other offices on campus 





Coordinate with Share Shop Coordinator 





Purchase supplies as requested by the Coordinator 





Occasionally meet with Coordinator to provide support and answer questions 





Provide quarterly budget updates to Coordinator 





Support Share Shop coordinator with ministry needs and communication 



 

IV. SUPERVISORY RESPONSIBILITIES 



Directly supervise staff, students, and/or volunteers who are part of Women’s Life or Grad Life event team at any given event. 





Coordinate with Share Shop Coordinator.  


QualificationsV. KNOWLEDGE AND SKILLS  

Required: 

This position is restricted to current SEBTS students and spouses of SEBTS students

Professional Skills 

Attention to detail 

Strong Work Ethic 

Ability to manage sensitive information/files 

Good verbal and written communication skills 

  

Personifies Christian Character Values 

Christ-like character in both public and private settings 

Trustworthy 

Regular church involvement: positively influencing a local church and ministering in that church 

Humble 

Hungry to grow 

Aware of others 

  

Personifies Seminary Core Values  

Lighthearted: disposition of teamwork, pleasant in relationships, marked by joyful attitude in & out of workplace 

Others-focused: Considering others as more important than yourself 

Mission minded: Enthusiastic support of the seminary’s mission statement 

Loyalty to the seminary vision and leadership 

Abides by School Code of Conduct 

  

Doctrinal Commitments 

In agreement with and not contrary to our four confessional statements of faith.  

 

Preferred: 

Proficiency in accounting organization/excel spread sheets 

Familiar with Microsoft Office Suite 

Experience with running various social media platforms 

 

 

VI. FISCAL RESPONSIBILITY  

Budget Oversight 

Oversee use of budget for all W