Construction Cost Analyst

JOB PURPOSE

The Construction Cost Analyst works closely with Disaster Case Managers to review and prepare detailed cost estimates for repairs and/or rebuilds of disaster survivors’ primary residences. Estimates are used to support client recovery plans and resource applications. The Analyst ensures that all estimates comply with industry standards and utilizes advanced software such as Xactimate to provide accurate, timely, and transparent documentation. The role may also coordinate with contractors and volunteer labor groups to ensure appropriate sequencing of repairs, with special attention to assisting elderly individuals, persons with disabilities, and disabled Veterans.

**Due to the nature of the job and the confidentiality of client information, work-from-home options will not be available for this position.

ESSENTIAL JOB RESPONSIBILITIES

· Damage & Cost Estimation

o Formulate repair and rebuild estimates for disaster-related damages using Xactimate and industry-recognized standards.

o Consult with clients, vendors, and contractors to confirm accuracy of estimates and incorporate comparable pricing.

o Analyze blueprints, specifications, and other documentation to prepare time, cost, material, and labor estimates.

KPI: Achieve 95% accuracy rate between initial estimates and verified contractor bids.

· Compliance & Documentation

o Prepare estimates in compliance with FEMA, state, and local recovery requirements.

o Maintain accurate digital and physical records of all cost estimates and related documentation.

KPI: Ensure 100% compliance with FEMA/state documentation standards; complete weekly file audits with no major errors.

· Client & Case Manager Coordination

o Work closely with Disaster Case Managers to integrate estimates into clients’ Individual Recovery Plans (IRPs).

o Communicate clearly with clients, ensuring they understand cost estimates and available recovery options.

KPI: Maintain 90% or higher client satisfaction rating on clarity and usefulness of estimates.

· Site Visits & Assessments

o Conduct site visits to collect data on access, drainage, topography, and service availability (water, electricity, etc.).

o Provide photos, notes, and technical assessments to support estimate accuracy.

KPI: Complete 100% of required site assessments within 5 business days of assignment.

· Vendor & Contractor Support

o Prepare estimates for use in selecting vendors or subcontractors.

o Coordinate with contractors and volunteer groups to ensure efficient sequencing of repairs.

KPI: Ensure all contractor/vendor estimates are delivered within established program timelines; reduce sequencing errors by 10% annually.

· Continuous Improvement & Professional Growth

o Stay current on construction industry standards, FEMA repair guidelines, and cost-estimation best practices.

o Participate in professional development activities and software training (Xactimate updates, code compliance workshops).

KPI: Attend minimum of 2 industry-related trainings per year; document 2 process improvements annually that enhance accuracy or efficiency.

· Other Duties

o Perform additional duties as assigned in support of client recovery and program success.

KPI: Achieve 100% completion of special assignments by agreed deadlines.

· Mission-Driven Service

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