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Accounting Administrative Assistant
Empire State Realty TrustNew York City, United Statesfull_timeVerifiedPosted 9 Mar 2026
About the role
COMPANY SUMMARY
Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory, ranked the #1 Top Attraction in New York City for the fourth consecutive year in Tripadvisor’s 2025 Travelers’ Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of December 31, 2025, ESRT’s portfolio is comprised of approximately 7.9 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X and LinkedIn.
The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.
POSITION SUMMARY
The Accounting Administrative Assistant supports the Accounting department and the VP, Head of Property Accounting by managing administrative operations that help the team function efficiently and meet key deadlines. This role is responsible for calendar coordination, meeting scheduling, departmental communication, and general administrative support.
The position requires a highly organized, detail-oriented professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Acting as a liaison across internal teams and external partners, the Administrative Assistant helps facilitate day-to-day operations and supports key accounting processes.
Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory, ranked the #1 Top Attraction in New York City for the fourth consecutive year in Tripadvisor’s 2025 Travelers’ Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of December 31, 2025, ESRT’s portfolio is comprised of approximately 7.9 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X and LinkedIn.
The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.
POSITION SUMMARY
The Accounting Administrative Assistant supports the Accounting department and the VP, Head of Property Accounting by managing administrative operations that help the team function efficiently and meet key deadlines. This role is responsible for calendar coordination, meeting scheduling, departmental communication, and general administrative support.
The position requires a highly organized, detail-oriented professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Acting as a liaison across internal teams and external partners, the Administrative Assistant helps facilitate day-to-day operations and supports key accounting processes.
RESPONSIBILITIES
- Provide Executive level support to the VP, Head of Property Accounting and administrative support for accounting staff
- Coordinate between departments to resolve day-to-day administrative and operational issues
- Manage the VP, Head of Property Accounting’s calendar, including prioritizing meeting requests, scheduling with internal and external contacts
- Schedule recurring meetings for Accounts Receivable, Lease Admin, Property Accounting and Observatory Accounting
- Assist with projects and other duties as directed by the VP
- Prepare reports and distribute them as needed
- Act as contact for department, filed questions from tenants, outside vendors and other departments
- Assist with taking calls from Investors with questions as backup for Manager, Investor Services
- Act as a contact person to assist with investors calls and emails for their K-1 forms and other tax related issues as needed during tax season
- Manage the Retail Rent report in SharePoint, updating the report and sending weekly update to property controllers
- Prepare mail merge letters for the Property Accountants as needed
- Work closely with external auditors whenever they are conducting an examination on tenants Gross Sales and provide all reports and support documents for the auditors as requested
- Prepare yearly Close Calendar for the accounting group and send all calendar invites to the team including other department staff
- Update the Property Master List with changes as they occur
- Enter new vendors and process vendors c
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