Senior Procurement Agent

 

Job Title:                     Sr. Procurement Agent

Location:                    Tempe, Arizona

Reports to:                 Director of Procurement

 

COMPANY OVERVIEW

University Mechanical & Engineering Contractors (UMEC) is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations, and maintenance. UMEC is a full-service mechanical contractor serving mainly the Arizona market. UMEC provides full mechanical installations including plumbing, piping, process piping, ductwork, and equipment. for commercial, institutional, high tech, and industrial clients.

 

SUMMARY

University Mechanical & Engineering Contractors, Inc. is looking for a Senior Procurement Agent for our Tempe, AZ location. The Sr. Procurement Agent is responsible for the purchasing of project equipment, materials, goods and services, and being able to perform strategic procurement activities across multiple categories of expenditure, monitor and anticipate material market pricing and availability in relation to our project requirements.

This position requires extensive knowledge of HVAC, plumbing, and process equipment, budgeting and buyout of this equipment, coordinating submittals, and working with the project teams to address site-specific issues.

This position requires extensive knowledge and comprehension of typical Division 20, 22, and 23 project specifications and the ability to source and evaluate vendors/manufacturers to meet the specification requirements.  Additionally, an understanding of contract requirements and project schedules to enable proper equipment warranty cost coverage during estimating and final buyout.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Purchasing department duties and responsibilities include the following. Other duties may be assigned.

• Process Daily orders (receive order via various channels of communication to include email & written, oversee process within UMEC procedures until completion)
• Assist the estimating department with ongoing material cost adjustments and anticipation of material cost escalations.
• Assist the estimating department with mechanical equipment budgets and quotes, often with incomplete information. Identify issues (specs, lead times, missing information) that may become apparent during the project bidding process.
• Work with UMEC vendors to gather current information on material and equipment costs, lead times and anticipated issues.
• Coordinate bulk order and project specific quotes as applicable to secure longer-term pricing and lead time advantages.
• Become familiar with all aspects of the Power Purchase software that UMEC utilizes for EDI data management.
• Attend and participate in internal estimating and project review meetings.
• Strong professional communication skills with all UMEC departments and misc. vendors will be necessary daily. Additionally, communication with our clients and design personnel will be necessary at times.
• Ensure that UMEC processes are followed and performed in a timely manner to allow for accurate and up to date job cost accounting and project close out.
• Work with Project Management teams regarding project buyouts, scheduling, and submittals.
• Manage the processing of subcontracts and change orders to UMEC’s subcontractors.

  

PREFERRED EDUCATION and/or EXPERIENCE

• BSc/BA in supply chain management, logistics or business administration preferred or equivalent experience
• 7-10 years of proven working experience as purchasing manager, agent or officer
• 5-7 years experience purchasing commercial HVAC, plumbing, and process equipment and materials as a purchaser in mechanical industry.

 

PREFERRED SKILLS and ABILITIES

• Outstanding negotiation skills
• Ability to multi-task in a fast-paced work environment
• Time management skills – ability to meet frequent deadlines
• Excellent communication and interpersonal skills
• Business writing and reporting skills
• Strategic, analytical, and multi-tasking skills
• Attention to detail

 

COMPUTER SKILLS

•  Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of Vista job costing software and Bluebeam Review preferred.

 

REQUIRED ATTRIBUTES<