Associate Administrative Assistant

Overview

Assoc Admin - Reception

Responsibilities

• Position is to manage day to day sales administrative accountabilities plus dedicated areas of expertise
• Process AR payments, hotshots, will calls, etc. daily/weekly via the House HHC for customers; Processing House HHC Invoices related to Settlement activities- NSF
• 4:00 Call to Action - Recover and Response administration
• Printing Pepsi Direct/Driver Manifests
• Reception/Shipping Receiving UPS
• Coordinate/administer requests for Donations; Ensure for approval and reconciliation
• Pepsi Support Center contact for location contacts
• HHC Repairs/Local Phone Extensions/Facebook Org Chart
• Missed Stops/Time Windows for Pepsi sales accounts
• Greet, welcome and direct visitors to the appropriate person and office
• All other duties as assigned based on Team needs

Technical Skills:

• Provide dedicated administrative support in a professional, confidential and organized manner
• Maintain calendars and schedules both on and off-site meetings
• Monitor emails and phone calls: proactively respond to and/or coordinate issues when possible
• Maintain and update distribution and contact lists for the location
• Organize/maintain department files, both electronic and hard copy
• Daily interaction with all Functional Teams
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Work on special projects as necessary

Leadership Behaviors:

• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally 
• Must be strong team player and assist other department staff as necessary
• Willingness to learn and take on projects
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Measures:

• Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business results
• Create Efficiency: Meet SMART objectives to drive business results
• Drive Future Success: Support management to provide them more time with frontline
• Drive Cultural Change: Support Community projects
• Develop Others: Answer questions and provide coaching & training
• Develop Self: Gain understanding of Market/Location P&L

Compensation and Benefits:

• The expected compensation range for this position is between $38,700 - $61,850.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

 

Qualifications

• 2 + years experience Admin Support Consumer Goods Company
• Detailed knowledge and experience in Microsoft Word, Power Point, Excel
• Customer service oriented dealing with retail customer needs
• Experience in prioritizing work multi-tasking- strong sense of urgency
• Outstanding organizational and follow-up skills- discretion with sensitive information
• Excellent written and verbal communication skills
• Requires creative thinking and problem solving skills
• Respects values & differences, acts with integrity and justice

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

 

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

 

PepsiCo is an Equal Opportunity Employer: Fem