Accounting Clerk

Overview 

People. Passion. Pride. This is what has driven our teams since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents. But at the heart of our business is our people.

 

Role purpose 

Responsible for ensuring the accuracy of AUS fuel inventories for both individual suppliers and on a total basis.
Supplier detailed inventory information to both suppliers and airlines in a timely and efficient manner

What you will be doing 

maintains an uncompromising dedication to providing high quality service to all our customers at a fair and
reasonable price. This is achieved by accomplishing all duties in accordance with established airline
regulations.
• Input inventories, receipts and transfers daily.
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source
documents.
• inputs inventories, receipts and transfers daily.
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source
documents.
• Performs analysis of (loss/gain) in the AUS fuel system daily.
• Responsible for reconciling daily book inventories by individual supplier.
• Validates airline, fueling agent and supplier information on the into-plane tickets for accuracy against
forecasted information provided by suppliers.
• Needs to demonstrate speed and efficiency in operating office equipment.
• Handle requests by AUS fuel’s customers to research past transactions, provide additional copies, explain
various accounting treatments, etc.
• Responsible for performing daily system back-ups to provide protection against potential hardware
problems.
• To validate monthly closing reports to ensure that monthly summaries add up to daily totals.
• Run end-of-month program to clear files for the following month.
• Produces and distributes the following daily:
• Gross Daily Supplier Inventory report
• Airlines Issues – Airlines as requested
• Fueling Agent Issues – Fueling Agents
• Truck rack report – Fueling Agents

 

Safety, Wellbeing and Compliance

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

 

What we are looking for:

High school graduate with basic computer and calculator knowledge.
• Prior experience in Accounting/Inventory reconciliation considered a plus.
• Four (4) weeks required to learn details of the job. Three (3) months required to perform the job with
minimum supervision. Experience in the job requires learning responsibilities of all phases of the AUS
fuel “Fuel Management System” (FMS), inventory system and reporting of such.
• Planning and organization major skills required in the preparation of inputting the fuel inventories and
reconciling on a daily basis all fuel dispensed at the airport.
• There is considerable variety in the job. It is necessary that clerical and computer entries be accurate to
avoid costly mistakes in the resulting reports. These fuel accounting and inventory reports are the basis of
the fuel movements necessary to meet the operational requirements of the airlines.
• You must understand the operation of computer systems and computer printers. Inputs into the computer
must be accurate.
• Must work well with all other employees within the company as well as oil company, airline, and intoplane fueling agent personnel. Contact with these individuals is extremely important to this operation.
• Average involvement in this position is mainly demonstrated in day-to-day dealings with the abovementioned personnel.
• Supervision is almost always available. Consults with the General Manager and Operations Manager on
any unusual situations. No supervision of others is required.
• This job represents contact mainly with oil companies, airlines, and into-plane fueling agents. The primary
responsibility of this worker is to support the accounting personnel and the Manager Fuel Accounting.
• Must be 18 years of age or older
• Possess and maintain a valid US driver's license with a cle