PGIM Director, Event Production and Project Management

Job Classification:

Corporate - Human Resources

A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE 

 

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. 

 

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers!  

If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today. 

 

At PGIM, You Can! 

 

What you will do 

As an Event and Production Director, you will be leading complex virtual and in-person conference and event projects from start to finish. You will bring a background in managing hybrid, in-person and webcast/broadcast events, and have a deep understanding of live production, an ability to liaise with other event organizing teams, creative design and video production teams and agencies, and corporate leadership. 

 

The role will report to the Vice President of PGIM Corporate Brand and Employee Communications and is a trusted member of the project management team who can provide a full range of meeting and event support through effective, proactive project management for internal and external special events globally. 

 

Duties include partnering to build programs that advance business goals, managing multiple stakeholders and deadlines, oversight of designers and day-of event/broadcast production crew, completion of pre- and post-event documents, update and report on event metrics. 

 

The role includes partnering closely with PGIM leadership, PGIM Communications and Prudential Communications teams and executive leadership to deliver appropriate meetings, events and other employee engagement communications that align with the PGIM Communications’ strategy and the company’s business objectives. 

 

The current EWA for this position is Hybrid and requires your on-site presence on a reoccurring basis as determined by your business. Your manager will provide additional details relative to the specific number of days you are expected to be on-site. 

 

What you can expect 

• Lead the planning and execution of PGIM corporate events, predominantly employee/internal events, including large scale meetings such as conferences, town halls, seminars and webinars across the US and internationally, as needed. 

• Partner with the PGIM Marketing events team by collaborating on large-scale external conferences and events, as required. 

• Oversee completion of administrative event support when needed, including but not limited to: processing invoices; tracking and logging gift/compliance entries, preparing and coordinating shipments to conferences/meeting; ordering supplies; creating name tags, dinner place cards and other necessary event print; research business partner issues/concerns, etc. 

• Research vendors (catering, decor, musicians etc.) and negotiate terms choosing the best combination of quality and cost. 

• Manage final details and confirm onsite logistics (i.e. meeting room arrangements, sleeping room accommodations, technology, F&B, etc.) to ensure everything meets company standards. 

• Research and coordinate fulfillment of promotional items for general and specific event needs, including inventory management.  

• Arrange registration reporting, extract, and communicate analyzed data and necessary information to manager. 

• Creative problem solving. 

• Ability to balance planning versus execution across multiple event types and in various phases. 

• Natural comfort level with learning new applications and systems. 

 

What you will bring 

• 7-10 years demonstrated professional experience in project and event management, including collaborating with communications, creative and leadership to develop event strategy. 

• Successful experience in managing and leading several projects simultaneously through completion in a fast-paced, high standards environment. 

• Excellent people skills, comprehensive understanding of the meeting planning process and superior white-glove customer service skills. 

• Self-motivated with the ability to work effectively both independently and as an integral member of a team. 

• Proven track record of developing and maintaining relationships with individ