Project Assistant

Come join our innovative team at Beta Engineering! We understand that finding the right place to work isn't easy. At Beta, we believe in cultivating a team that wins together and takes on the most challenging projects in the high-voltage industry. 
We provide power delivery solutions for a variety of customers, including those in the utility, industrial and renewable markets. We design and build high voltage projects to our customers' specifications. Our work includes substations, transmission lines and more. We help our customers achieve their goals of creating a reliable, sustainable power grid by reducing risks and identifying innovative solutions for their problems.
Our Purpose: We pursue that which challenges us, growing our community to provide critical, creative solutions that achieve extraordinary results.
The Project Assistant is responsible for performing the daily administrative tasks required to maintain communications and record keeping throughout the life of an individual project or group of projects. Project Assistants also support general office functions within the department and the company as a whole.
ESSENTIAL DUTIES AND RESPONSIBILITIES:• Submit and receive transmittals to and from customers, subcontractors and work site personnel.• Review, sort, print, save and file project emails and other correspondence.• Creates, edits and corrects outgoing correspondence • Create and maintain files of jobsite photos, daily reports and customer acceptance/rejection communications.• Create and maintain DSRs and job specific man-hour spreadsheets.• File reports, transmittal letters, calculations and manuals.• Handles FedEx and UPS shipping/tracking functions.• Assembles, organizes and hyperlinks complex Adobe Acrobat documents.• Must be able to work with confidential information and ensure the security of this information• Coordinates meeting rooms, meeting agendas and calls with customers and vendors• Preparation of project documentation including scanning, printing, stamping, filing, boxing and shipping to designated customers and vendors.
ADDITIONAL RESPONSIBILITIES:• Distributes information to the team• Creates Transmittal Documents• Additional responsibilities as requested by the Director of Project Management, Project Manager or Project Coordinator.• Interfaces with multiple departments
EXPECTATIONS:• Performs quality work within deadlines with or without direct supervision.• Interacts professionally with other employees and customers.• Works effectively as a team contributor on all assignments.• Works independently while understanding the necessity for communicating and coordinating work efforts. with other employees and organizations.• Communicates regularly with supervisor about Department issues.• Should be self-motivated and a good communicator.• Must have clean driving record; use of company vehicles is a requirement for this position.
EDUCATION AND EXPERIENCE:• Associates degree preferred (High School diploma along with 1-2 years of experience will be considered in lieu of associates degree).• 3-5 years of practical experience preferred.• Knowledge of Microsoft Excel, Word and Outlook.• Strong background in Adobe Acrobat and network filing and organization systems.• General knowledge of Microsoft Access is preferred
WORKING CONDITIONS: • Office environment with minimal exposure to dust, noise, and other environmental hazards.• Occasional use of company vehicle for errands.• Occasional overtime is required to meet project deadlines.At Beta, we believe in cultivating a team that wins together and takes on the most challenging projects in the high -voltage industry. Each day we strive to live out our core values of doing what we say, turning challenges into success and winning together. We empower our employees to identify innovative solutions and opportunities for future growth. Recognizing that our success begins with our people, we invest in our teams through technical, team building and leadership training. If you want to be part of a team that is built on trust and excellence, apply today.
Beta is a subsidiary of Crest Industries, and job listings are managed by Crest Operations. Crest owns and operates companies that serve industries including power delivery, manufacturing, natural resources and specialty chemicals. Click here to learn about careers within the Crest Industries® family of companies.
Beta Engineering is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ra