Equipment Finance Account Process Coordinator

The SouthState story is one of steady growth, deep community roots, and an unwavering commitment to helping our customers move forward. Since our beginnings in the 1930s to becoming a trusted financial partner across the South and beyond - we are known for combining personal relationships with forward-thinking solutions.

We are committed to helping our team members find their success while maintaining the integrity of our values: building trust, fostering lasting relationships and pursuing excellence. At SouthState, individual contributions are recognized, potential is cultivated and team members are inspired to achieve their greater purpose. Your future begins here!

SUMMARY/OBJECTIVES

Executes strategy and provides documentation & operational direction to the middle and back office of the EFG outsourced portfolio servicing agent & commercial banking to ensure efficiency and compliance with internal and external policies.  Implements and provides leadership and process improvement initiatives that are necessary to improve the operational efficiency of all EFG segments. Advises on workflow improvements, including establishing quality assurance standards, expediting problem resolution, and maintaining production throughput. Audits compliance with corporate and regulatory procedures by monitoring operational processes. Provides equipment finance loan and lease account operational expertise to the Equipment Finance Group with the management of the loan & and lease portfolio, review of participating lead bank’s loan portfolio maintenance, payments and payoffs, credit file maintenance and tracking of assets. Responsibilities include independent decision-making authority, relationship building, problem solving, issue investigation and resolution. The role will interact with lead bank & and EFG outside portfolio management companies along with syndication desk staff and support staff to ensure transactions are maintained properly. Ensures the accuracy and uniformity of all EFG loans and leases to ensure they booked properly. Asset tracking within the EFG lease operating system LTi Aspire & and ensure SSB EFG captures depreciation expenses and ensure operational capabilities with new leasing software. Ensures that all loans & and leases are closed and maintained in accordance with financial & and accounting guidelines, State and Federal regulations and Bank policies and guidelines.

ESSENTIAL FUNCTIONS

• Prepare complex loan & FMV, TRAC & Split TRAC lease documentation packages according to guidelines established by the Bank in a timely and accurate manner; Reviews loan & lease packages for accuracy prior to delivery to the outsourced portfolio booking agent.
• Manage closings for direct clients and indirect lead banks for EFG participation and syndications. 
• Manage UCC searches to ensure lien perfection on all UCC & titled assets.   
• Approve the disbursement of closing funds and issues loan proceeds for large complex loan & leases.
• Review closed and funded loans for document completions, ensures that loans & leases are booked in a timely and accurate manner.  Ensure booked EFG participation loans to ensure non-notification parameters are met from booking.     
• Maintain and update  a tracking system on outstanding insurance policies and any other post-closing documentation (collateral and exception monitoring) and reports on status during monthly meetings.
• Ensure the accuracy and uniformity of legal and loan documents, which minimizes the risk of loss to the Bank.
• Ensure loans are closed and maintained in accordance with regulatory requirements, as well as Bank policies and guidelines.
• As needed, QR & QC review of closed and funded loans /and leases for document completions, ensures that loans & and leases are booked in a timely and accurate manner. Check booked EFG participation loans to ensure non-notification parameters are met by booking.
• Maintain financial statements/tax return reports, exception reports and insurance reports daily and updates loan officers monthly on any outstanding documents needed.
• As needed, maintain, create and review Past Due reports, Balance Summary reports, Closed Account reports and alert Banker to any material changes or upcoming deadlines.
• Fund and authorize the release of loan funds based on loan approvals and contractual requirements.
• Advise on payment application and work closely with lead banks and internal operations for any variances or payment issues.
• Remain knowledgeable of all State and Federal lending and documentation regulations as well as Bank policies and guidelines ensuring compliance.
• May be asked to coach, mentor or train others as a subject matter expert.
• Assist with EFG Operational tasks as needed such as daily book value report