Warehouse Assistant, G-5, Gaza, State of Palestine, Temporary Appointment (364 days)

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built, we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a fair chance

UNICEF in the State of Palestine (SoP) works to uphold the rights of children to access services and protection, from early childhood through to adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential.

In the past years, UNICEF in the State of Palestine has achieved a high reach and engagement through its communication channels. UNICEF-SoP would like to build on this and continue engaging with our audience, who are not only seek information but are willing to have important conversations on crucial issues concerning children’s wellbeing and rights. 

How can you make a difference?

Under the overall guidance of the Chief of Supply and Logistics and the direct supervision of the Supply & Logistics Specialist, the Warehouse Assistant is responsible for managing the day-to-day movements and custody of UNICEF supplies in UNICEF Warehouses while ensuring that storage conditions and cargo handling are in accordance with products specific demands. The Warehouse assistant is responsible for ensuring real time updates of supplies movements in VISION (SAP) materials management module, and responsible in ensuring that appropriate security conditions are maintained to assure the safety of programme supplies.

Your key functions/accountabilities

- To receive and verify quantities, and quality of all incoming materials to the warehouse according to packing lists, waybills and or purchase orders and report discrepancies if any. Also to ensure that supplies are appropriately stored for easy identification and retrieval.

- Following UNICEF policies and procedures, assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor.

- Use VISION to ensure appropriate documentation and real-time recording for receipt and release of materials: Release orders, picking, creation of waybills and loading of the same for dispatch. Follow up for acknowledgement from consignees/IPs for the dispatches. Maintain filing system for all documents related to the warehouse operation including receipt & dispatch of goods.

- In coordination with distribution assistants handle administrative issues related to safety, security and maintenance of the warehouse. Raise issues regarding needed equipment, repairs or improvements with supervisor and follow up approved actions to assure the appropriate maintenance and good condition of programme supplies, as well as the security of the goods. Supervise the logistics of loading and unloading supplies for distribution.

- Collaborate with service providers, transportation and warehousing while ensuring the service level agreements are met by the third party logistics service providers. Supervise and evaluate their performance periodically.

- Perform periodic physical inventory checks for all supplies in the warehouse to settle administrative Balances.

- Ensure that all supplies in the warehouse are clearly marked with stock cards & stored in a safe & appropriate manner. Ensure easy movement, ventilation, maintenance and systematic arrangement of stock.

- Supervise the logistics of loading and unloading supplies for distribution including at local suppliers for direct deliveries

- Assess new warehouse facilities when required. If necessary, assists the implementation of new warehouse facilities which may include installation and assembly of temporary warehouse structures.

- Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.

- Run periodical reports to support programmes in decision making and distribution of supplies to beneficiaries ensuring a match of physical movement, physical stock and the vision warehouse and inventory management system.

- Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular p