Executive Operations Liaison

Title: Executive Operations Liaison

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Up to $60,000 (Commensurate with Experience) + Full State Benefits

Pay Band: 4

Agency: Dept of Labor and Industry

Location: Dept of Labor and Industry

Agency Website: www.doli.virginia.gov 

Recruitment Type: General Public - G

Job Duties

Join Our Team as an Executive Operations Liaison

The Department of Labor and Industry is seeking a strategic, detail-oriented, experienced professional to serve as the Executive Operations Liaison within the Business Services Directorate. This pivotal role supports key divisions, including the Office of the Commissioner, Talent Management and Communications, Information Technology, Virginia Occupational Safety and Health (VOSH), and Financial Operations and Policy, by driving operational excellence and cross-functional collaboration.

Reporting directly to the Managing Director of Talent Management and Communications, the Executive Operations Liaison will provide high-level administrative, operational, and project management support to the Executive Leadership Team (ELT) and the four program directors within the directorate. Acting as the central point of coordination between executive leadership and program directors, this individual will ensure streamlined communication, alignment of priorities, and effective oversight of strategic initiatives across business units.

Why the State Government?

Joining state government means becoming part of something bigger than yourself. It’s a chance to make meaningful contributions to your community while enjoying purpose-driven work, and opportunities to grow professionally. Your talents can help Virginia thrive – this isn’t just a job, it’s a legacy.

Total Compensation:

The Commonwealth of Virginia offers a competitive total compensation package valued at approximately $83,000 annually for a position with a base salary of $60,000. This includes state-funded retirement contributions under the VRS Hybrid Plan, comprehensive health and insurance benefits, and 16 paid holidays each year.

Estimated Total Compensation Value: ~ $83,000+ annually

Additional Benefits:
• Membership in the Virginia Retirement System (VRS) Hybrid Plan, combining defined benefit and defined contribution components for long-term financial stability.
• Employer-paid health, life, and disability insurance options.
• 16 paid holidays, annual and sick leave, and access to flexible work options (where applicable).
• Professional development, training opportunities, and access to the Commonwealth of Virginia’s employee discount program.

Please note that this breakdown is applicable to someone being hired at the max salary under the Hybrid retirement plan.

This position will be responsible for:
• Managing executive-level correspondence, research requests, and briefing materials.
• Serves as the chief administrative coordinator for the Office of the Commissioner, VOSH, and the Business Services teams to ensure aligned operational practices and communication across the agency.
• Coordinates cross-functional initiatives and serves as the project manager for division-wide efforts.
• Analyzes and summarizes program data for internal reporting and presentations.
• Develops and maintains internal administrative processes, such as workflows, document management, and project management tracking tools.
• Coordinates executive calendars, prepares meeting agendas, travel, and facilitates communication with internal and external stakeholders.
• Supports financial tracking, reporting, and reconciliation of purchases, travel, and budgetary expenditures.
• Acts as a liaison with the Commissioner’s Office and Cabinet-level contacts on behalf of the Office of the Commissioner.
• Ensures compliance with relevant state and federal policies, records management standards, and confidentiality protocols.
• Plans, implements, and coordinates special projects and staff resources.
• Applies knowledge of office/business practices and procedures.
• Interprets policies and procedures.
• Serves as the division’s administrative expert.
• Provides support to the agency’s main phone line while providing exceptional customer service to internal and external customers.
• Provides support