Executive Assistant- Temporary Contract

Datavant is a data logistics company for healthcare whose products and solutions enable organizations to move and connect data securely. We are a data logistics company for healthcare whose products and solutions enable organizations to move and connect data securely. Datavant has a network of networks consisting of thousands of organizations, more than 70,000 hospitals and clinics, 70% of the 100 largest health systems, and an ecosystem of 500+ real-world data partners.

By joining Datavant today, you’re stepping onto a highly collaborative, remote-first team that is passionate about creating transformative change in healthcare. We hire for three traits: we want people who are smart, nice, and get things done. We invest in our people and believe in hiring for high-potential and humble individuals who can rapidly grow their responsibilities as the company scales. Datavant is a distributed, remote-first team, and we empower Datavanters to shape their working environment in a way that suits their needs.

In this expanded executive assistant role role you will bring strategic thought to your partnership with two C-suite members by giving support, leverage, and peace of mind to them and other executives. You can and will grow as our team expands and executive needs become more complex, including the management of strategic projects and key organizational initiatives. This is a temporary contract role. 

You will:

• Deliver reliable, professional administrative support for two C-Suite Executives as well as light support for their direct reports including:
  • Manage calendar, travel booking, and schedule internal and external meetings (e.g., executives, board members, clients)
  • Gather key data and draft company-wide communications from Executives
  • Facilitate internal company celebration events, ensuring accomplishments and employee milestones are recognized
  • Handle highly-confidential and/or sensitive information with discretion and tact
  • Plan, communicate and manage event logistics for in-person team offsites (roughly once per quarter)
• Enable team to scale by ensuring no critical documents or processes fall through the cracks, including:
  • Owning and managing the calendar for critical meetings and bonding events, ensuring they occur with proper preparation and smooth logistics 
  • Reconciling vendor commitments, employee expenses and credit card statements for executives you support
  • Ensuring vendor quotes and engagement letters are routed correctly, and centralized for easy access
• Bring a mindset for process improvement to all things, suggest more efficient ways to conduct core executive operations

What you will bring to the table: 

• At least 5 years prior experience in an executive assistant role supporting a C-Suite Level Exec is highly valuable, especially if some of that experience is at larger companies (2,000+ employees) 
• World-class attention to detail: names are spelled correctly, time-zones are accurate, you proofread all your work by default.
• Professional and helpful: you are accessible yet appropriately distanced, you offer help proactively when needs arise without aggressively inserting yourself. You feel comfortable knowing when to make decisions without all the necessary input (“ask for forgiveness rather than permission”), and when to wait or escalate,
• Well organized: you have a system to track key activities, you follow up on all open items, no tasks fall through the cracks
• Fast response time, especially to requests from your Executives and when coordinating meetings with external parties
• Generally answer all direct Executive needs/questions within 4 hours between 8am and 6pm EST on work days
• Some responsiveness over evenings/weekends is expected (don’t ‘go dark’ from Friday 5pm to Monday 8am)
• On occasion, long hours, weekend work, and on-call support may be needed. Ideally these needs are seen in advance and can be discussed.
• Follow up with external parties regarding coordination/scheduling should happen within 12 hours (OK if meeting arrangement is not finalized, but must acknowledge request and start conversation same day)
• You understand and respect confidentiality
• Ability to travel throughout the year for Leadership and EA offsites -  This is required of the role. 

We are committed to building a diverse team of Datavanters who are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or o