Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Performs administrative duties for executive management and enhances executive's effectiveness by providing information management support; representing the executive to others. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.

• Act as the primary point of contact for General Service inquiries, efficiently directing them to appropriate departments and ensuring timely follow-ups for effective resolution
• Serve as the administrative liaison between executives and both internal and external clients
• Efficiently handle executives' requests and inquiries
• Serve as a liaison with vendors and act as the primary point of contact for external outreach
• Ordering necessary office supplies, entering IT tickets, and tracking open action items
• Oversee Office Move manager, Maintenance FM support, and Agora Event Center email inboxes
• Authorize or deny moves and service requests
• Schedule Agora events, send out meeting invites, approve reservation forms
• Create and renew identification badges for all contractors
• Assign and/or submit Facil work tickets requests to JLL
• Prepare and circulate minutes for weekly JLL/Avangrid meetings and bi-weekly procurement/BAM meetings
• Distribute weekly reports of current requests by zones
• Record Waste Report on a quarterly basis
• Update tracker for VARIDESK requests
• Contact requestors to obtain feedback on completed requests and update the tracker accordingly
• Other administrative duties as needed to support client requests

Estimated total compensation for this position:

55,000.00 – 68,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Orange, CT

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career