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• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office for Research and Graduate Education in the College of Agricultural Sciences at Penn State is seeking a dedicated and dynamic Administrative Support Assistant. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support. This position prefers  the successful candidate to be in-person but can be afforded flexibility for a hybrid schedule, as needed.

The successful candidate will be responsible for the following:

• Calendar Management for the Associate and Assistant Deans for Research and Graduate Education.

• Graduate Education administration by serving as the primary contact for the Graduate Education administrative team as the liaison between the Graduate Programs and Graduate School staff. Coordinating and managing the college-wide Graduate Education activities to include orientations, workshops, and internal grant and award competitions.

This individual will be the initial point of contact for the Associate and Assistant Deans in the Office for Research and Graduate Education. Administrative duties will include but are not limited to:

• Answering, screening, directing, and/or processing telephone calls and emails

• Coordinating and scheduling meetings, activities, and events

• Interfacing with Directors of Graduate Studies (DGS), Graduate Coordinators, students, faculty, and staff

• Creating and maintaining files, databases, and reports

• Composing and editing written communication, correspondence, reports, and presentations

• Communicating and collaborating with counterparts within the college and/or university, at peer institutions, regional offices, and federal agencies

• Providing information and/or referring as appropriate

• Assisting with other administrative tasks and serving as a backup to other staff as needed

• Compile and prepare content for updating the college's research and graduate education website

Education and Experience:

This position typically requires a High School diploma or higher plus two years of related experience or an equivalent combination of education and experience. Post high school education and additional experience and/or education and competencies are preferred.