Office of the President - Executive Assistant

Job Posting Title:

Office of the President - Executive Assistant

----

Hiring Department:

Office of the President

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

General Notes

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

This position provides executive-level assistance to the Deputy to the President and serves as a key liaison with university executives, senior leadership, faculty, staff, and external stakeholders to advance the strategic priorities of the President and the University. The successful candidate will be responsible for a range of administrative and project-based tasks, including preparing meeting agendas, organizing and maintaining documents, and coordinating meetings and appointments.

The ideal candidate will demonstrate exceptional organizational skills, the ability to manage multiple priorities effectively, and a strong commitment to delivering high-quality service in a fast-paced, professional environment. This role also provides high-level assistance to the Director of President’s Office Operations to ensure effective management of the President’s Office. The successful candidate will serve as a key resource to help coordinate the daily operations of the President’s Office by assisting with special projects, coordinating logistics, and ensuring smooth, efficient workflows while maintaining discretion, attention to detail, and a high level of professionalism.

Responsibilities

• Strategically manage Deputy to the President’s schedule and workflow. This requires fluid reprioritizations that will often require independent decision-making and coordination with multiple stakeholders and university leadership across campus including prioritizing and coordinating regularly scheduled and ad hoc meetings. Rearrange appointments to set priority meetings.
• Provide day-to-day operational support for the office, including coordination of workflow processes. Assist in the execution of special projects from initial planning through successful implementation. Contribute to the creation, maintenance, and improvement of standard operating procedures and internal administrative systems to ensure efficiency and consistency.
• Coordinate resources and assemble appropriate reference and back-up material for all meetings.
• Coordinate travel arrangements – submit travel authorization requests, develop itineraries