Office Manager/ Personal Assistant

Description

Company Overview:

Advantage Capital has been financing projects and companies in communities underserved by traditional sources of capital since 1992, helping transform local economies.

Advantage provides federal and state tax credit equity to help finance small businesses, affordable housing, and renewable energy developments.  Advantage has acquired over $3B in federal tax credits and $2.7B in state tax credits utilizing 52 distinct state and federal programs over our more than 30-year history and, in the process, developed deep expertise in efficiently structuring and closing transactions. 

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About the Role:

We are seeking a polished, proactive, and highly organized Office Manager/Personal Assistant to manage daily operations of our New York office and support senior leadership. You’ll be the backbone of a 30-person office, playing a key role in creating a professional, welcoming, and productive work environment.

This is a high-impact position suited for someone who thrives in a fast-paced setting, anticipates needs, and takes initiative with grace and discretion. You’ll be both a strategic partner to leadership and a day-to-day problem solver who helps the office run smoothly and efficiently.

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Key Responsibilities:

• Provide calendar management, meeting coordination, travel planning, and expense reporting for two members of senior leadership.

• Plan, coordinate, and execute firm events, including in-office gatherings and offsite activities across New York City.

• Lead culture-building initiatives, creating an environment that promotes collaboration, recognition, and community.

• Provide frontline technical support for office-related issues (conference rooms, equipment, connectivity) and escalate to IT partners as needed.

• Serve as the primary point of contact for all office vendors, negotiating pricing and service terms to ensure favorable agreements.

• Maintain office and kitchen inventory; manage purchasing, vendor relationships, and invoice processing with a focus on cost control and service excellence.

• Oversee incoming and outgoing communications including mail, shipments, and internal announcements.

• Act as liaison with building management, overseeing office maintenance, security, and facilities issues.

• Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement.

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Qualifications:

• Minimum of 2 years’ experience managing office operations and/or supporting senior executives in a fast-paced environment.

• Event planning and execution experience

• Exceptional organizational, communication, and interpersonal skills.

• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong ability to anticipate needs, recognize patterns, and prioritize.

• Self-motivation to advance tasks, solve problems, and develop efficient processes, especially in areas where there aren’t yet formal or documented policies/procedures. 

• Professional demeanor with the ability to handle confidential information with discretion.

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Preferred Skills:

• Notary Public certification, or willingness to obtain within the first 90 days of employment.

• Experience operating in Mac OS environments.

• Familiarity with Salesforce, Zoom, and related technology platforms. 

• Strong negotiation skills and a cost-conscious mindset when managing vendors and office expenditures.

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Salary: $70,000–$90,000, depending on experience and qualifications.