Assistant Manager PMO

Who We Are:

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You’ll Do:

The Assistant Project Manager will be responsible for supporting the project cadence and Functional Area integration. You will be required to engage and work with multiple functional areas across On Location, which will plan, market, sell, while collaborating with On Location Leaders, internal and external stakeholders.

Main responsibilities will include:

• Project Planning and Coordination: Support comprehensive project planning, including timelines, milestones, and deliverables, using AirTable to ensure the successful execution of the hospitality program.

• Project Monitoring and Reporting: Monitor project progress, adjusting plans and schedules as necessary to meet evolving requirements.

• Cross-business Collaboration: Accelerate alignment across teams, integrating different functions, defining, and driving better processes, to support their desired efficiency.

• Stakeholder Management: Assist in liaising with internal teams, external vendors, and stakeholders to gather project requirements and provide updates.

• Project Governance and Cadence: Maintain project documentation, including meeting minutes, project logs, and status reports. Assist in preparing project governance materials and reports for senior management.

• Risk Assessment and Mitigation: Help identify, log, and manage potential project risks and issues, and assist in developing mitigation strategies.

• Documentation Management: Maintain organized project files and records in AirTable and assist in the preparation of regular project status reports and updates for various stakeholders.

• Continuous Improvement: Support process improvements and best practices to enhance project efficiency, effectiveness, and overall outcomes.

You Have These

Assistant Project Manager Requirements:

• Bachelor's degree in Hospitality Management, Business Administration, Project Management, or a related field. PMP, CAPM, or similar certification is a plus.

• Proven experience supporting large-scale hospitality projects or programs, preferably within the hotel, resort, or tourism industry. Experience with large multi-day, multi-sport global events will be given high consideration and seen as a significant benefit.

• Strong organization and multi-tasking skills.

• Excellent communication and interpersonal skills, with the ability to effectively interact with project stakeholders.

• Problem solving skills and a keen attention to detail, with the ability to prioritize tasks in a fast-paced environment.

• Familiarity with project management tools, with experience using AirTable being highly desirable.

• Knowledge of WeTrack a Plus

• Ability to travel as needed to various project sites and locations, both domestically and internationally.

• Flexibility to work extended hours and weekends during peak project phases.

• Strong business acumen and financial literacy, with the ability to analyze financial data and make data-driven decisions to drive project success.

• Strong PowerPoint capabilities.

This role offers a unique opportunity to support a high-profile hospitality program and make a significant impact on the organization's success.

Travel:

North America travel to On Location offices would be required. Possible travel to Canada & Mexico. 

How we work: 

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4-5 days per week. Hybrid work from home is possible and is evaluated against current projects, deadlines, and collaborative working sessions.  We see immeasurable value internal