Administrative Assistant

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Closing Date:

07/27/2024

Type of Position:

Staff - Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

NERREC

Department's Website:

Summary of Job Duties:

The Administrative Assistant coordinates all day-to-day office activities and prepares special reports. This position serves as the Director of First Impressions and the Northeast Rice Research & Extension Center in Greenfield, AR, Event Coordinator. This position welcomes visitors, community stakeholders, and event attendees and responds to incoming calls, emails, related social media postings, etc.
As Event Coordinator for the NERREC facility, the position is responsible for booking and managing all applicable public spaces in the NERREC facility (Greenway Equipment Exhibition Hall, the Arkansas Farm Bureau Boardroom, Nutrien Ag Solutions Grand Atrium, and the Jennifer Cox Smith Teaching Kitchen). This position also involves oversight for setting up and taking down chairs/tables for these spaces.
The position will receive invoices currently paid on blanket POs in Workday; check, process, and distribute postal mail daily; complete monthly fleet vehicle reports and report/schedule maintenance as necessary; scan and store P-Card receipts for NERREC staff to upload to the university-approved secure cloud storage folder with the Regional Accountant; and assist with monthly invoice payment reconciliation from Workday reports. The position maintains and formats onsite digital weather data for scientists and stakeholders monthly.
This position will maintain office and other supply inventories, ordering as needed; they will be expected to perform limited HR work to assist the Regional Accountant. Other duties as assigned by the NERREC Director and Regional Accountant.

Qualifications:

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in a specialized or a