Executive Assistant I, Business Affairs

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…

This position supports a Vice President of Business Affairs. Responsible for tracking all deal memos, long-forms, package and license fee information for WBTV.  Interprets legal and financial information and records it into various systems and reports. 

Your Role Accountabilities…

• Organizes, updates and maintains a WBTV library of deals, license fee information, audits, and financial reports for the purposes of audits, research, billing and other ad-hoc requests. Maintain electronic filing in Outlook and directory

• Prepares WBTV Pilot and Series Sheets that provide detailed information of all necessary financial and deal related commitments for A-T-L deals, breakage, license fees, and back-end information.  The sheets are utilized by Business Affairs, Participations, Estimating, Production, and Accounting.

• Inputs, updates and maintains data in the TDM CRM system for WBTV. Data includes script payment authorizations, charge-offs, script development deals, options/rights, network script coverage, penalties, development fees, overall deals, as well as housekeeping deals

• Manages updating the development tracker report for use during the quarter close.  This report tracks the status of all development projects

• Monitors development receivable in TDM CRM system to bill networks for script coverage, option payments, and development fees.

• Drafts billing memos and provides back-up documentation for Production Accounting to bill specific networks, researching payables in SAP and updating TDM CRM to record steps received and paid amounts for WBTV quarterly network billing.

• Maintains development receivable invoices and documentation electronically by respective network.  Tracks billings and network payments for WBTV. Cross-checks pending billing memos with receivables report to determine if projects have been billed and pinpoint invoices that have not been created. 

• Partners with Financial Administration by providing research on payments paid and received. 

• Stays current with status reports, amendments to contracts, or any changes to deals.  Assists when necessary, with any ad hoc reports or deadlines.

• Creates and maintains financial schedules, reports and charts, working extensively with Excel, SAP, Access and TDM programs.

• Updates the series charge-off chart.

• Manages the Business Affairs Box files

• Provides administrative duties - answers telephones, screen, log and places phone calls; schedules appointment and meetings

• Maintains files stored off-site at Iron Mountain and maintains accurate records managed outside the office.

• Performs other related duties as assigned.

Qualifications & Experience…

Work Experience

• Previous secretarial or administrative background required.

• Previous studio television Legal and/or Business Affairs experience highly desirable.

Education, Professional Training, Technical Training or Certification

• High School diploma or equivalent required.  Some college strongly preferred

Knowledge/Skills

• Typing: 55 wpm

• Finance and accounting knowledge

• Fastnotes or Shorthand a plus 

• Proficient MS Word and Excel.

• Knowledge of report and letter format.

• Ability to interact professionally with all levels of the company

• Must maintain current and accurate records, files, etc. and have general knowledge of standard filing procedures.

• Must be multi-task oriented in a fast-paced environment.

• Excellen