Administrative Assistant

Who We Are

Lennox (NYSE: LII) Driven by 130 years of legacy, HVAC and refrigeration success, Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox, we win as a team, aiming for excellence and delivering innovative, sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team member’s contributions and offers a supportive environment for career development. Come, stay, and grow with us.

What Drives Success

WHAT YOU'LL BE DOING:

 

Lennox (NYSE: LII) Driven by 130 years of legacy, HVAC and refrigeration success, Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox, we win as a team, aiming for excellence and delivering innovative, sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team member’s contributions and offers a supportive, in-office culture for career development. Come, stay, and grow with us.

 

Key Responsibilities:

• Provide administrative support to the Legal Department, including digital file management, calendar coordination, mail and package handling, and departmental event planning.
• Prepare, edit, format, and maintain professional documents, spreadsheets, reports, presentations, agendas, and correspondence using Microsoft Word, Excel, and PowerPoint.
• Coordinate attorney travel, meetings, and expense reports.
• Manage meeting logistics using Microsoft Outlook, including scheduling meetings, coordinating attendee availability, reserving meeting space, issuing invitations, and arranging catering as needed.
• Support training and awareness initiatives for the Legal Department and Ethics & Compliance (E&C) team, including maintaining training records, tracking completion metrics, generating reports and dashboards, distributing communications and reminders, preparing presentations and materials, and leveraging Excel and PowerPoint skills for reporting and program administration.
• Support the E&C team, including with the annual E&C questionnaire, the system used to track Code of Business Conduct issues, and E&C displays.
• Support the contracts administration team, including assisting with the Contracts Management System.
• Facilitate translations for the Legal Department, including coordinating with translation service providers and internal validators.
• Maintain an efficient office environment by managing office and breakroom supplies, coordinating printer replenishment, keeping breakroom and conference room areas clean and organized, and submitting and tracking facilities requests.
• Plan, create, and schedule content for breakroom digital signage (OptiSigns).
• Respond to inquiries and collaborate with internal departments to ensure timely completion of requests and action items.
• Maintain Legal Department resources and systems, including iManage, SharePoint sites, organizational charts, and other departmental tools and records.
• Assist with onboarding and offboarding employees and interns.
• Perform additional administrative duties and special projects in support of the Legal Department and Ethics & Compliance Office.
• Serve as the secondary point of contact for essential administrative matters related to the Chief Legal Officer during the Executive Assistant's absence.

What We Are Looking For

WHAT WE ARE LOOKING FOR: 

 

• Requires a high school diploma (bachelor’s degree is a plus) and at least three years of similar work experience.
• Excellent communication, organizational, and interpersonal skills, with the ability to work effectively across all levels of the organization.
• Advanced proficiency in Microsoft 365 (including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Strong technical aptitude and ability to quickly learn new systems and tools.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Self-motivated and able to work independently while managing multiple priorities with strong attention to detail and accuracy.
• Strong analytical, problem-solving, and critical thinking skills.
• Notary Public certification, or willingness to obtain certification, preferred.

What We Offer

Compensation: This is a salaried non-exempt role. This means that employees are paid a salary and also receive overtime pay when they work more than 40 hours in a week (or as oth