Executive Assistant to the CEO

About InfoTrack

InfoTrack is a platform that seamlessly connects law firms to the courts and to the services that they need to litigate successfully. We're global leaders in legal technology with unparalleled expertise in forging integrations that can drastically improve the efficiency of law firms and the legal system.

As a highly ambitious company, we know that our people are critical to our success. That's why we're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If you're smart, dedicated, and eager to help build a market-leading solution that makes a difference in the lives of our clients, join us.

About the Role

Are you an organizational maestro, a problem-solving virtuoso, and a communication wizard? Do you thrive in fast-paced environments where adaptability is key, and no two days are the same?

If so, we have an exciting opportunity for you as an Executive Assistant (EA) to the CEO. As the Executive Assistant, you will be the linchpin that keeps our CEO organized, efficient, and poised to conquer challenges. You'll orchestrate the CEO's schedule, juggle high-stakes projects, and manage relationships with grace and finesse. Your role will span administration, project management, event coordination, and even a touch of office wizardry. With your unwavering integrity and exceptional judgment, you'll be the trusted confidante to our CEO.

More specifically, the ideal candidate will enjoy:

• Administration: From managing the CEO's calendar to composing essential correspondence, you'll be the engine behind the CEO's day-to-day operations. You'll be a master of efficiency, ensuring deadlines are met and communication flows seamlessly.
• Project Management: You'll be the CEO's Swiss army knife, tackling both immediate priorities and long-term strategic initiatives. Your ability to navigate conflicting needs and deliver under pressure will be key.
• Event Coordination: When it's time to gather for strategy sessions or company events, you'll ensure every detail is flawlessly executed, from travel logistics to dining experiences.
• Management: Acting as a bridge between the CEO and stakeholders, you'll be the glue that holds teams together. Your insights will drive decision-making, and your proactive approach will help solve problems before they arise.
• Office Management: From budget tracking to ensuring office technology runs smoothly, you'll take the lead in creating an efficient and safe work environment.

Requirements

Education and Experience

• Bachelor’s degree in business or related field or equivalent work experience
• Minimum of 5 years supporting C-Level Executives
• Experience within a software as a service (SaaS) company preferred, legal services industry experience a plus
• Exceptional project and time management skills
• Proficiency in leveraging technology for efficiency and automation
• Attention to detail, discretion, and superb organizational skills
• Strong interpersonal and communication skills, from entry-level to executive team interactions
• Innate ability to discern and maintain confidential information
• Comfort working with diverse personalities and skillsets
• Forward-thinking, creative, and solution-oriented mindset
• Ability to thrive in a dynamic, fast-paced environment
• Inquisitive nature with a passion for understanding the bigger picture

Certification(s)

• Project Management Professional (PMP) certification preferred

Knowledge and Skills

• Exceptional project and time management skills
• Proficiency in leveraging technology for efficiency and automation
• Attention to detail, discretion, and superb organizational skills
• Strong interpersonal and communication skills, from entry-level to executive team interactions
• Innate ability to discern and maintain confidential information
• Comfort working with diverse personalities and skillsets
• Forward-thinking, creative, and solution-oriented mindset
• Ability to thrive in a dynamic, fast-paced environment
• Inquisitive nature with a passion for understanding the bigger picture

Compensation

The anticipated starting base pay range for this role is listed below. Base salary is not the only component of our competitive total rewards package - you may also be eligible for bonus, commissions, equity, and other benefits as described below. Actual compensation is influenced by a wide array of factors including