Contract and Grants Specialist I - Limited Service

Overview

This position ensures all the details work in unison, by harmonizing program goals, fiscal oversight, and State policies and procedures.  The successful candidate will be detail oriented, organized, have an aptitude for drafting, proofreading, and editing, be capable of budgetary review and monitoring, be a systems thinker who understands business workflow, is comfortable using software and technology, and is able to work independently and as part of a team.
In addition, the Contract and Grants Specialist also plays a role in activities related to purchasing, accounts payable, storage & fulfillment, expenses, and travel oversight. 
This is a hybrid position with the privilege of both remote and in-office work.

 

Examples of Work

Drafts and processes contracts, grant agreements, and memoranda. Maintains tracking systems for work in process. Determines if justification is adequate for amendment requests for contracts and grants. Confers regularly with the State's Risk Management Division and the Attorney General's Office on matters involving insurance coverage, protection from liability and other legal and procedural issues.
Provides guidance and training to division staff on procurement procedures for standard bidding, simplified bidding, small purchases, and the many facets of contracting. Provides guidance and training to agency or department staff on state and federal grant procedures. Provides contract and grant administrative and technical support to agency/department staff, grantees, contractors, and consultants. Provides assistance to contract, grant and business managers to ensure invoices are compliant with the statements of work.
Reviews and comments on the scopes of work, for services or products. Participates in the resolution of language disputes for grant agreements and personal service contracts. Performs preparation and processing of grant agreements and contracts. Participates in the consultant and contractor selection process, which may include short-listing, review and analysis of technical proposal, and clarification of submitted documents.

 

Knowledge, Skills and Abilities

Knowledge of requirements, language, terms, and conditions relative to contracts and grants, especially performance based.

Ability to apply State and Agency policies and procedures pertaining to contracting, procurement and grant administration to division work.

Knowledge of the principles and practices of public administration.

Knowledge of the principles and practices of contract and grant administration.

Ability to interpret and apply complex laws, rules, and regulations in the contract and grant administration areas.

Knowledge of data processing capabilities in facilitating record maintenance and project management.

Ability to establish and maintain effective working relationships with contractors, grantees, Agency staff and other municipal, state and federal government staff members.

Ability to communicate effectively, both orally and in writing.

Who May Apply

This position, Contract and Grants Specialist I - Limited Service (Job Requisition #50690), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs. 
 
If you would like more information about the duration of this position or other details, please contact Jennifer.Gibb@vermont.gov.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail.  You must apply online to be considered.

 

AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Duties are performed in a standard office setting but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required.

Minimum Qualifications

Bachelor's degree in accounting, business management, financial auditing, grants administration, or another closely related field.
 OR
Three (3) year