Office Administrator

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 118 offices in 50 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

• Be "The Face" of Turner & Townsend by greeting employees and visitors at the front desk.
• New hire support including calendar invites, welcome bags, building access cards.
• Manage and route incoming calls, mail pickup and notification to recipient.
• Maintain visitor badges and keep log of outstanding badges.
• Accept/sign for deliveries. Create FedEx for outgoing shipments.
• Book conference rooms, send meeting invites.
• Relocation, visa, project and event travel coordination. Flights, temporary accommodations, hotels, rental cars, train reservations.
• Executive Assistant backup. 
• Vendor management.
• Act as liaison with building for office notifications, janitorial and A/C issues, access card maintenance, bicycle cage access.
• Utilize company store for event and new hire swag, PPE, staff apparel.
• Coordinate in-house and offsite meetings, town hall socials, career fairs, team meetings, special events, breakfasts, lunches, and happy hours.
• Manage internal staff communications.
• Support staff with printing, and miscellaneous projects.
• Coordination of PPE for walkthroughs, site visits.
• Assist IT as needed.
• Maintain subscriptions, publications, and memberships.
• Monthly AED check. Set up training for AED/CPR/First Aid. Willingness to become certified in AED/CPR/First Aid.

Other Tasks and Responsibilities

• Conduct routine inventory of kitchen, supply closet, copy and storage rooms, and resupply as needed.
• General upkeep of kitchen and conference rooms.

Qualifications

Skills & Capabilities Required:

• Excellent people skills, both internal and external.
• Strong problem solving skills coupled with a creative, positive, can-do attitude.
• Ability to work independently, prioritize workload, and manage time effectively.
• Strong organizational and follow through skills.
• Computer, software and technology familiarity, experience and aptitude (MS Outlook, Excel, PowerPoint and Word proficiency are required).
• Written and verbal communication skills, accuracy and attention to detail.

Software Platforms and Technology:

• Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
• Microsoft Teams, WebEx, Zoom, BlueJeans, Google Hangouts – set up and attend.
• SharePoint.

Additional Information

The salary range for this full-time role is $75K-$85K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications. 

*On-site presence and requirements may change depending on our client's needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Turner & Townsend does not accept any speculative or unsol