Accounting Clerk

Job Title: Accounting Clerk
Reports to: Director of Accounting & Administration
Career Path Classification: Non-Supervisory/Coordinator/Level 2

About Railbookers:  

At Railbookers, we believe that the journey is just as fulfilling as the destination. Life onboard is full of opportunities, new experiences, and rewarding relationships.  

We’re a team of diverse, talented people from around the world. As we continue to expand internationally, we strive to ensure that our culture remains alive and well -that we remain aligned and engaged. Global movements don’t spring from one individual. It takes an entire team to make an impact and do something BIG. At Railbookers, we encourage every employee to identify areas of opportunity within the organization.  

Every single person at Railbookers has a passion for travel, which explains why we’re so avid about encouraging our customers to get out and discover the world for themselves. Most importantly, we embolden you to be yourself and enjoy the work you do on a daily basis. We like having a great time at work, not just outside of it.  


Job Purpose:

As an Accounting Clerk, you will play a crucial role in maintaining the financial integrity of our organization by managing vendor payments, processing invoices, and ensuring accurate and timely financial transactions. In this role, you will develop professional expertise with a solid understanding of team and department goals and operations, seeking continuous growth and learning opportunities. You will work closely with the finance team to support the company's financial operations and contribute to maintaining strong relationships with suppliers and vendors.


Duties and Responsibilities:

• Financial Processing and Management:
  • Process and verify invoices, expense reports, and payment requests in a timely and accurate manner
  • Match invoices to purchase orders and receiving documents to ensure accuracy before processing payments
  • Work on problems of moderate scope where analysis of situations or data may be required
• Operational Support:
  • Correct booking amounts when they're not accurate (e.g., adjusting for refunds/FTC or updating to match requested amounts).
  • Review and correct final payment dates when incorrect dates are loaded on bookings.
  • Verify and/or apply Travel Credits vouchers, updating logs as necessary.
• Customer and Agency Relations:
  • Add missing commission/agency information to bookings.
  • Email FTC to guests/TAs if not sent initially or resend revised FTC if incorrect information was noted on the original.
  • Reach out to guests/TAs regarding final payment issues (e.g., no credit card on file, declined credit cards).
  • Send ACH forms to agencies that do not currently have bank info on file for commission payments.
• Cross-functional Collaboration:
  • Work cross-functionally with internal stakeholders
  • Collaborate with other departments to resolve invoice discrepancies and ensure proper accounting
  • May interact with cross-functional teams with some support and supervision from senior team members
• Compliance and Improvement:
  • Adhere to company policies and procedures for accounting and financial operations
  • Assist in the implementation and maintenance of accounts payable policies and procedures
  • Contribute to continuous improvement initiatives within the accounts payable function
  • Model the RBG Values and Ways of Working