Sr. Transaction Coordinator

Essential Functions and Responsibilities

Transaction Management Support

• Support lease renewals, expansions, relocations, dispositions, acquisitions, and flexible workplace transactions throughout the Americas region.
• Coordinate transaction activities from initiation through closeout, ensuring adherence to client requirements, governance processes, and critical milestones.
• Prepare, review, and maintain transaction documentation, including transaction approval packages, engagement letters, commission agreements, lease summaries, and other transaction-related materials.
• Monitor critical dates, transaction milestones, notice requirements, and key obligations across the portfolio.
• Facilitate execution and distribution of legal and transaction documentation while maintaining complete transaction records.

Reporting and Analytics

• Prepare and maintain portfolio reporting, transaction trackers, KPI dashboards, and executive-level summaries.
• Analyze transaction data and identify trends, risks, and opportunities for portfolio optimization.
• Support development of business cases, occupancy cost analyses, financial comparisons, and negotiation summaries.
• Prepare market comparisons, proposal evaluations, RFP matrices, and decision-support materials for client stakeholders.
• Ensure the accuracy, completeness, and integrity of transaction data across reporting platforms and databases.

Financial and Revenue Management

• Facilitate commission tracking, invoicing, revenue reporting, and transaction fee administration.
• Support validation of transaction financials, lease economics, and reporting assumptions.
• Coordinate with finance and accounting teams to monitor invoice processing, commission payments, revenue recognition, and related financial activities.
• Assist with reconciliation of transaction-related financial data and reporting.

Stakeholder Coordination

• Serve as a primary point of coordination between transaction management, brokerage teams, lease administration, finance, legal, workplace, and portfolio stakeholders.
• Coordinate meetings, transaction updates, and stakeholder communications.
• Support client-facing presentations and reporting activities.
• Ensure timely follow-up on action items, approvals, and outstanding transaction requirements.

Process Improvement and Quality Assurance

• Maintain transaction management tools, templates, playbooks, and reporting standards.
• Identify opportunities to improve efficiency, standardization, reporting quality, and service delivery.
• Perform quality control reviews of transaction documentation, reporting, and system data.
• Support onboarding and training of new team members and share best practices across the account.

Key Competencies

• Client Service Excellence
• Advanced Written and Verbal Communication
• Transaction Management Knowledge
• Financial and Analytical Skills
• Reporting and Data Management
• Project Coordination and Organization
• Attention to Detail
• Critical Thinking and Problem Solving
• Stakeholder Management
• Process Improvement Mindset
• Time Management and Prioritization
• Sense of Urgency and Accountability

Education and Experience

• Bachelor's degree in Real Estate, Finance, Business Administration, Economics, or a related field preferred.
• 3-5+ years of experience supporting commercial real estate transactions, portfolio management, lease administration, brokerage operations, corporate real estate, or related disciplines.
• Experience supporting regional or