DEPT OF AGRICULTURE

The Mission of our Agency is to protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.

Supporting farming, ranching and agribusiness in Arizona by protecting plants and animals, issuing agriculture and environmental licenses, inspecting farming practices and overseeing commerce standards and measurement devices.

ADMINISTRATIVE ASSISTANT 2

Job Location:

Address:  Animal Services Division / Self Inspection Program
1110 W. Washington Street, #450 - Phoenix, AZ 85007

Posting Details:

Salary: 20.00 - 20.00 

Grade: 15

Closing Date: MARCH 31, 2025

Job Summary:

The Arizona Department of Agriculture is recruiting for a detailed orientated and dependable Administrative Assistant II for our Animal Services Division. The position is located in downtown Phoenix around the Capital Mall and requires the employee to work in the office.

The Administrative Assistant IIs (AA II) will provide administrative support to our Animal Services Division. The Animal Services Division protects and improves the health, quality, and marketability of Arizona animals and animal products by identifying, diagnosing, and preventing existing and emerging diseases, protecting humans from contagious diseases, and responding to emergencies. Enforces laws concerning the movement, sale, importation, transportation and processing of livestock. Conducts food quality and safety inspections of milk and meat products produced and processed in Arizona, as well as egg and egg products produced in, or imported to, Arizona.

 

Job Duties:

Duties to include but not limited to:

• Collect, balance and record all revenue associated with them, data input of week ending reports for livestock Animal Health Officers and forwarding it weekly to appropriate individuals and/or departments; must be familiar with current Arizona laws regarding the self-inspection program and livestock importation requirements
• Issue entry permit numbers for incoming or the movement of livestock via email or phone
• issues premise/Scrapie and nation identifications
• Maintain all databases pertaining to the State Veterinarians Office (SVO), record management for all licensed feedlots, garbage feeders, and aquaculture establishments; records management of information covering animal diseases, public health, and regulatory animal disease control.
• Issue and track Certificates of Veterinary Inspection (CVI) books to accredited and licensed veterinarians in the State of Arizona for moving livestock and small animals.
• Performs tasks related to the livestock self-inspection program, including answering customer inquiries received via phone, in person or through applications and correspondence. Collecting, maintaining and updating self-inspection applications for cattle, sheep & goats, dairies, feedlots and seasonal passes; issuing and recording self-inspection certificates, books, back tags and glue and packaging and mailing them; data input of submitted self-inspection forms and Form 1 certificates.
• Other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
General knowledge of federal and state laws, rules and import requirements of livestock
Computers and computer software (Microsoft Word, Excel, databases, Google and Google Suite)
Customer service techniques
Basic financial procedures and practices

Skill in:
Verbal and written communication
Prioritizing workload – time management
Maintaining professional and interpersonal relationships
10 key by touch
Resolving complaints
Data entry

Ability to:
Learn federal, state, and agency statutes, rules, and regulations applicable to assignment
Work independently and manage multiple tasks at one time
Work well in stressful situations and under time constraints
Balance cash entries and deposit on a daily basis

Selective Preference(s):

Livestock Experience
Two (2) plus years as an Administrative Assistant

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.