Executive Assistant to VP Digital Operations

Date Posted:

2024-12-02

Country:

United States of America

Location:

TX190: 2501 West University, McKinney 2501 West University , McKinney, TX, 75070 USA

Position Role Type:

Hybrid

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world. 

Raytheon Digital Technology has a new exciting opportunity with locations at Andover, MA, McKinney, TX , Tucson, AZ, or El Segundo, CA.  We are seeking a proven, high performing administrative professional to fill a key Executive Assistant role.  This role will support the Vice President of Digital Operations.   

In this dynamic and fast-paced role you will partner and collaborate with other Executive Assistants and business leaders to understand and execute business priorities in a proactive manner.  The ability to build relationships, exercise good judgment and work across the Raytheon matrix is critical.  The successful candidate will demonstrate an understanding of how the Executive Assistant role can support business operations performance. The role will also require supporting other digital technology leaders as required.  

The Executive Assistant will support all daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings and events, tracking expenses and arranging travel, management of calendar, interfacing with external customers, and performing special projects as required.   They will manage communications and perform other administrative and organizing tasks as necessary to promote effective and efficient operation of the organization. The successful candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to virtual communication to include email, phone and video on behalf of the Vice President.  The Executive Assistant is responsible for the administrative management for the office of the VP as well as providing support to the CIO staff in collaboration with other administrative assistants.   

What You Will Do

• Attend calls and meetings; capture actions and maintain action list to ensure follow up

• Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate

• Proactively identify ways to enable greater productivity and efficiency in role

• Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy

• Coordinate domestic/complex international travel arrangements and prepare expense reports

• Coordinate and host customer and supplier visits and employee engagement meetings

• Calendar Management

• Establish follow-up system to ensure deadlines are met  

• Coordinate monthly reports and as needed

• Assist in directing work, assigning and outlining tasks

• Handle complex paperwork related to ITAR and security clearance requirements

• Establish detailed knowledge of the IDS and Raytheon Leadership Team members and locations

• Ability to work overtime as required

Qualifications You Must Have

• Typically requires A University Degree or equivalent experience and minimum 5 years prior relevant experience, or An Advanced Degree in a related field and minimum 3 years experience

• Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.

• Experience with Productivity tools including Microsoft office suite tools (Outlook, Word, Power Point, Excel), SharePoint, and OneNote

• Experience planning and coordinating complex travel, domestic and/or internationally

• Experience handling confidential and non-routine information

• Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position.

Qualifications We Prefer

• Experience providing complex administrative support a senior leader

• Experience handling multiple tasks concurrently and making quick decisions in a fast-paced environment

• Knowledge of Raytheon's business, Policies and Procedures (Business Travel, Business Courtesies, etc.)

• Experience interacting with senior levels of leaders