Job Posting Title

Health Information Technician I

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Medical/JDCC

Job Posting End Date (Continuous if Blank)

June 17, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$36,934.81

Job Description

Basic Purpose:

Positions in this job family are assigned responsibilities related to preparing, classifying and abstracting medical reports in the medical records unit.

 

Typical Functions:

·         Reviews medical records for completeness and accuracy and refers incomplete or inaccurate reports to appropriate staff for correction.

·         Collects data and prepares statistical, case and other types of reports.

·         Prepares materials and forms and gathers all pertinent information and data for admissions and discharges.

·         Ensures all data is properly recorded and maintained.

·         Abstracts charts and other patient data in order to respond to requests for information on patients; may make determinations on what materials can legally be released.

·         Reviews existing policies and procedures to ensure they are working in compliance with federal and state laws and agency rules, regulations, and policies.

·         Ensures the security and confidentiality of patient medical records.

·         May supply requested information to the Office of General Council for courts and other judicial inquires.

·         Works with outside providers to schedule offsite appointments and follow-ups to include obtaining necessary medical records and documents.

·         Maintains a schedule of upcoming external appointments and communicates schedule as necessary.

·         May assist in obtaining necessary documentation for Medicaid applications.

·         Completes transfer summaries as appropriate.

·         Gathers medications and pertinent medical records for facility transfers.

·         May assist with ordering and distributing medical supplies.

·         Assists with collecting and providing documentation for internal or external audits.

·         Conducts a medical record audit for incoming and outgoing inmates to ensure a continuity of care.

·         May provide inmate education as appropriate.

·         Opens, scans, reads, and/or distributes communications, including mail, memos, faxes, emails and verbal communications.

 

Level Descriptor:

This is the career level where incumbents prepare, classify and abstract medical records, performing assigned duties at the full performance level.

 

Knowledge, Skills, Abilities, and Competencies:

Knowledge, skills, and abilities required at this level include knowledge of methods and techniques of medical records maintenance; of applicable federal and state laws and agency and facility policies and procedures; of current classification systems; of report writing techniques; and of medical terminology. Ability is required to maintain medical records; to code data to records; to review medical records for completeness and accuracy; to prepare reports; to abstract information from records and other patient data; to present information effectively; to establish and maintain effective working relationships with others; and to utilize computers.

 

Education and