Senior Finance & Activations Operations Coordinator

About Us

At Ellit Groups, we are passionate about bridging the gap between healthcare operations and IT, with the patient at the center of everything we do. Our mission is to drive innovation and deliver impactful solutions that redefine how care is delivered in the industry. 

Role Overview

The Senior Finance & Activations Operations Coordinator is responsible for owning and optimizing logistics, onboarding coordination, compliance workflows, and activation readiness for At-The-Elbow (ATE) engagements. This role serves as a senior execution resource and operational partner across Finance, Activations, and HR, ensuring consistency, accuracy, and scalability across high-volume activation efforts.

Key Responsibilities

• Own travel and lodging logistics, including hotel sourcing, booking links, room blocks, and tracker maintenance

• Lead check-in logistics planning and execution, including contracts, room setup, supplies readiness, and run-of-show coordination

• Own badge and vest pipeline, including data collection, print coordination, shipment tracking, and issue resolution

• Build and manage ATE communications, ensuring version control and accuracy across all distributions

• Execute and improve compliance and onboarding follow-ups; manage and escalate risks proactively

• Maintain and audit core trackers; provide structured weekly reporting and insights

• Own the ATE database and ensure data integrity and completeness

• Identify and implement process improvements leveraging AI and automation tools

Qualifications