Administrative Support Coordinator II

Position Summary

The Administrative Support Coordinator II plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget-related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative, fast-paced academic environment.

Key Responsibilities

• Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
• Support financial and budget-related activities, including tracking expenditures and maintaining documentation.
• Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
• Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
• Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.

Why Join Us?

• Play a key role in supporting faculty and academic program operations.
• Work in a collaborative environment with diverse campus partners.
• Apply organizational, analytical, and problem-solving skills in a meaningful way.
• Gain experience with university systems and academic administration processes.
• Join a mission-driven institution committed to excellence, service, and student success.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego after the initial training period.

Department Summary

The College of Arts and Letters (CAL) is dedicated to advancing the study of human expression, culture, language, history, governance, and creative practice. Through innovative teaching, research, and community engagement, the College prepares students to think critically, communicate effectively, and engage responsibly in a complex global society.

CAL supports a wide range of academic departments, interdisciplinary programs, centers, and initiatives that foster intellectual inquiry, cultural understanding, civic engagement, and ethical leadership. The College is committed to inclusive excellence, academic rigor, and collaborative partnerships that connect scholarship to public life.

For more information regarding the College of Arts and Letters, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Extensive experience using Microsoft Word and Excel.
• Experience with On Base, Banner, and PeopleSoft.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 
• Ability to int