Senior Associate of EMIS and PowerSchool

Company Description

KIPP, the Knowledge Is Power Program, is a national network of free, open enrollment, college preparatory public schools dedicated to preparing students in underserved communities for success in college and life. There are 285 KIPP schools across the nation and the District of Columbia, serving more than 175,000 students and alumni with more than 15,000 educators. 

Founded in 2008 with 50 students in 5th grade, KIPP Columbus currently educates more than 2,000 students in grades Kindergarten through twelfth. With a mission to, together with families and the community, create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose -- college, career, and beyond --  KIPP has maintained excellence in its growth, and will improve upon that standard – proving what is possible in public education.

KIPP Columbus continues to see incredible academic results, including in our early literacy program where more than 80% of kindergarten and first grade students ended last school year reading on grade level. In addition, in our first four graduating classes (in spring 2020 -2023) 100% of students were accepted to college and/or military service and 100% graduated. 

In addition to academic excellence, KIPP Columbus also partners with nearly 100 community organizations to provide extracurricular activities, programming, health and wellness services, meals, and more to KIPP students, families, and the broader community. The KIPP Columbus learning campus will continue to advance student learning, expand partnerships, enable superior programming, and serve as a teaching and leadership lab for schools nationwide, reimagining education through a deeper lens of antiracism, excellence, and joy as we expand to educate nearly 4,000 students on our learning campus in the coming years. 

Interested in learning more about our school?  Please check out our website: https://www.kippcolumbus.org/

The Opportunity

Reporting to the Director of School Operations,  Senior Associate: Education Management Information Systems (EMIS) and PowerSchool is an integral part of the KIPP Columbus Operations Team  They are responsible for ensuring the optimization of data within our Student Information System (PowerSchool), as well as assist the other coordinators to provide stability and continuity for the district regarding all aspects of EMIS data reporting.  
 
The Senior Associate: EMIS and Powerschool will also collaborate with various local and state agencies to secure relevant information and submit required forms.   They will support and manage the school’s student information database, run queries to extract information, and coordinate data reporting to the Ohio Department of Education. 

Job Description

Responsibilities include, but are not limited to the following:

Student and Family Data Reporting

• Handle initial processing of all enrollment and data entry of enrollment forms from admissions team.
• Handle registration processing, forms, documents and records, and related information for formal student registration; as well as all related data entry.
• Update student records in PowerSchool and manage data over course of student enrollment across the schools.
• Assist in establishing and updating permanent student files, the transfer of records and closing out of graduate data files.
• Provide and support special reporting requests.

Student information System Management (PowerSchool)

• Assess operation and malfunctions of hardware and/or software applications (e.g. initiate and review system rule changes, review and adjust system data) for the purpose of determining appropriate actions to maintain computer and network operations.
• Assist other personnel (Leaders, Teachers, Family, Students, Department Staff) (e.g. troubleshooting program) for the purpose of supporting them in the completion of their work activities.
• Collect and complete the required data for the state accounting reports for the purpose of meeting state requirements.
• Coordinate the collection and processing of data for the state systems for the purpose of ensuring compliance with state reporting requirements.
• Coordinate with other staff (e.g. master schedules, rollover procedures, lunch/bell schedules, school calendar) for the purpose of completing projects/work orders efficiently.
• Design report options and/or database applications (e.g. report cards, registration forms, lunch program) for the purpose of providing personnel with information customized to their specific needs.
• Instruct other personnel (e.g. provides in-service training, set-up individual accounts, issue passwords, and resolve lock concerns) for the purpose of ensuring proper and efficient usage of system