ACCOUNT CLERK, SENIOR 2026 - 2027 SCHOOL YEAR (3247)

DEPARTMENT: Accounting

WORK YEAR: 12 Months

SALARY SCHEDULE: Education Support Professional

SUMMARY

The Accounting Clerk, Senior performs a wide variety of accounting and clerical duties, primarily related to the accurate and timely processing of approved invoice payments and maintains Purchasing Card Program.

ESSENTIAL FUNCTIONS:

• Receives, audits, and verifies invoices for accuracy and completeness; ensures that purchases are in accordance with contract terms and District policies and procedures.
• Inputs invoices into the District's financial system; prepares a weekly check run of processed invoices and coordinates the distribution of warrants.
• Processes check requests, researches invoice payments, and creates financial reports with detailed purchases, account codes, and invoice information as needed.
• Responds to all vendor inquiries; researches and corrects any discrepancies; reviews vendor statements and communicates with vendors and end user. Provides information and assistance to District staff and vendors regarding procedural requirements for processing transactions.
• Prepares journal entries to general ledger for account adjustments related to chargebacks and/or to correct miscellaneous transaction errors.
• Cross-trains existing staff and new incoming employees.
• Assists with year-end reconciling of unpaid invoices, open purchase orders, and contracts. Facilitates closing of purchase orders.
• Prepares 1099 reports for District's independent contractors. Prepares monthly use tax payment for Arizona Department of Revenue.
• Maintains a variety of fiscal information, vendor files, records, and documentation.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

 

REQUIRED QUALIFICATIONS:

• HIgh School diploma or GED equivalent; Associate's degree in Accounting or related field is preferred; AND two years of accounts payable or other accounting experience; OR an equivalent combination of education, training, years of accounts payable or other accounting experience; OR an equivalent combination of education, training, and experience. 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Ability to comply with established accounting processes and procedures.
• Skill in managing accounts and processing invoices.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Ability to maintain accurate records.
• Ability to type and enter data with speed and accuracy.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Ability to plan and schedule accounting/payment procedures and activities.
• Skill in planning, prioritizing, and completing assignments with minimum supervision.
• Skill in writing professional reports and correspondence from brief instructions.
• Ability to follow verbal and written instructions and procedures.
• Ability to communicate effectively both verbally and in writing.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Work is performed in a standard office environment.

The Board is committed to a policy of nondiscrimination in relation to race,