Facilities & Operations Assistant

Schrödinger, a technology leader specializing in software solutions for life science research and development, is seeking a Facilities & Operations Assistant for an immediate permanent position reporting to the Office Manager. This position requires in-office attendance, Monday through Friday, 9AM-5PM. 

Work Locations: Primary work location is in Natick/Framingham. Secondary work location is in Cambridge. Office location will vary depending on the day of the week.  

Responsibilities will include: 

• Building desks and other office furniture as needed
• Organizing, stocking and maintaining of the Office Management storage areas, including receiving and unpacking boxes 
• General office maintenance and lab tasks including, e.g.,  conference room and event set-up and clean-up, etc. 
• Stocking of kitchens and copy areas, including resupply and inventory 
• Interacting with, developing, and maintaining positive vendor relationships relating to facility and Office Management and laboratory services 
• Monthly expense report management 
• Collaborating with existing Senior Office Management team member to brainstorm events, effective department procedures, and new ideas related to office life 
• Packaging and preparing domestic and international paperwork shipments for Fed Ex, DHL, and World Courier, as well as local courier
• Backup, vacation, and as-needed reception support for the office including: emailing, scheduling, calendar maintenance, signing for packages, scanning, answering phones, mailing, organization, supplying guest passes, booking conference rooms, making reservations, and greeting all guests, as well as any other duties as requested by the Office Manager 
• Must be able to learn and assist in procurement of lab and office supplies.
• Must be willing to help develop, update, and coordinate lab supply inventory system
• Greeting visitors and guests and escorting to areas of work for time in office.

The successful candidate will: 

• Be comfortable lifting and handling heavy boxes and materials on a daily basis. 
• Pride themselves on their punctuality and professional communication skills. 
• Be extremely detail-oriented and highly organized; having a knack for using limited space well while keeping areas safely arranged. 
• Have excellent written and verbal communication skills 
• Anticipate the needs of the office and laboratory, thinking one step ahead. 
• Strive to find new ways to help and pitch in. 
• Have a great sense of humor, flexible personality, “can-do” attitude and ability to work well both independently and as part of a team. 
• Ask questions, practice good judgment, and protect any and all sensitive and confidential material and matters. 
• Be proficient in using the Google Suite, including Gmail, Gcal, Sheets and Docs. Additional computer programs are a plus. 
• Take pride in being part of a growing and dynamic team.

Qualification Requirements:

• Ability to lift and move at least 50 pounds, including desks and boxes.
• Ability to assemble and move furniture. 
• Must possess and maintain a valid driver’s license, and have dependable access to and operate a reliable vehicle to travel between work locations. 

  Pay and perks: Schrödinger understands it’s people that make a company great. Because of this, we’re prepared to offer a competitive salary, stock options, and a wide range of benefits that include healthcare (with dental and vision), a 401k, pre-tax commuter benefits, a flexible work schedule, and a parental leave program. We have catered meals in the office every day, a company culture that is relaxed but engaged, and over a month of paid vacation time.  Our Administrative and Human Resources departments also plan a myriad of fun company-wide events. New York is home to our largest office, but we have teams all over the world. Schrödinger is honored to have been selected as one of Crain's New York Best Places to Work for the past three years running.   Sound exciting? Apply today and join us!   As an equal opportunity employer, Schrödinger hires outstanding individuals into every position in the company. People who work with us have a high degree of engagement, a commitment to working effectively in teams, and a passion for the company's mission. We place the highest value on creating a safe environment where our employees can grow and contribute, and refuse to discriminate on the basis of race, color, religious belief, sex, age, disability, national origin, alienage or citizenship status, marital status, partnership status, caregiver status, sexual and reproductive health decisions, gender identity or expression, sexual orienta