UNIV - Administrative Coordinator I - Surgery: Surgical Oncology

Job Description Summary

The Department of Surgery, Division of Surgical Oncology is actively recruiting for a CMA Administrative Coordinator I. This is an autonomous position providing high level administrative support to surgeons within the Division of Oncologic and Endocrine Surgery. Performs various duties for clinical, academic, and public service activities in order to optimize time spent by these doctors on administrative matters.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001066 COM SURG Administration CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Pay Range:

$39,764.00 - $56,670.00 - $73,576.00 (min - mid - max)

Job Duties:

• 30% - Perform duties as clinical scribe for outpatient clinical appointments for five surgical oncologists. When functioning as a Scribe, will accompany the licensed provider into the exam room, document in the EMR all aspects of care to include chief complaint, history of presenting illness, physical exam and patient plan as directed by the provider. Records the words and activities of the provider-patient portion of the encounter in real-time in the EMR. Initiates patient orders and referrals in the EMR under the direction of the provider and submits relevant information in the medical record. Develops an understanding of the providers practice patterns and key terms used by the provider to ensure efficient and accurate real time documentation of the patient visit. Ensures patient is appropriately prepared for the encounter. Obtains/prepares medical records and other information/documentation pertinent to the encounter.

• 15% - Manage patient referrals ensuring that all outside records are reviewed, scanned and appropriate ancillary tests/pathology have been reviewed or requested and received. Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Triage patient calls and respond or route appropriately.

• 15% - Assists with tracking CME credits, membership applications and licenses, coordinate reimbursements, sort and respond to mail correspondence, coordinates physician schedules, including scheduling meetings, coordinates airfare/hotel/ground transportation. Maintains calendars and assembles all appropriate information for upcoming meetings. Briefs physician prior to meetings.

• 15% - Take verbal orders, written orders, and medications, arrange for testing/follow up (CT, MRI, referrals, interventional radiology, etc.) and check for results to review with surgeon, and ensuring appropriate pathology have been reviewed, requested and received.

• 10% - Manages and schedules clinic appointments when needed, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Responsible for scanning outside records. Route clinic notes to referring providers and consulting physicians.

• 5% - Manage inbox’s; reply to patient phone calls and MyChart messages.

• 5% - Complete posting slips and review OR orders/chart, coordinate with surgery scheduler for accuracy to improve OR work flow, and perform pre-op and post-op education. 5%

• 5% - Other duties as assigned.

Preferred Experience:

CMA (AAMA) certified or equivalent preferred.  BLS certified.  2 or more years Oncology experience preferred.

Additional Knowledge, Skill and Ability Preferred:

Strong teamwork, communication, and organizational skills a must. Excellent patient service and communication skills a must. Ability to plan, organize projects and prioritize a must. Must be able to follow written and oral instructions of a complex nature. Excellent typing skills and computer experience with Windows, Microsoft Office, and Adobe Acrobat a must. EPIC experience a plus. Ability to exercise discretion in interpreting and applying established University, Hospital, and/or Departmental policies and procedures. Ability to establish and maintain effective working relationships. Must communicate effectively.

Additional Job Description

Minimum Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements:

(Note: The following desc