Administrative Assistant I (Contract)

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Job Description:

Airbus Mobile Manufacturing Site is looking for an Administrative Assistant I to join our A320 Completions team located in Mobile, AL.

This role functions as Administrative Assistant to the Director of A320 Completions and provides support for the team in the following: office administration procedures, correspondence, business and event arrangements, call screening and prioritization, meeting support and travel requests.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Meet the Team

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Your Working Environment

Nearby on ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

Your Challenges

Administrative Support:

• Organizes presentations and reports on a regular basis

• Applies a variety of tools to collect, analyze and report data in support of the Performance Management System

• Drafts emails, letters and other correspondence received by the Final Assembly Line for the HOs signature as well as in response to requests for general information

Coordination and Alignment:

• Follow-up on actions requested by or requiring the approval of the Director to ensure timely review and response

• Responsible to capture Meeting Minutes and distribute as required

Event Management and Scheduling:

• Arranges for ancillary activities such as dinners, team events and other related business events.

• Responsible for booking and maintaining travel schedules and coordinating others traveling with the Director to maximize efficiency and ensure travel proceeds smoothly.

• Participate in national/international projects

Your Boarding Pass

Required Education

• Bachelor's Degree in Business Administration, or Operational Management or a related field preferred.

• Or a combination of education and practical experience.

Required Experience

• Candidates must have proficiency using Microsoft Office and G Suite

• Previous experience with Concur travel management system preferred

Required Knowledge, Skills, Demonstrated Capabilities

• Demonstrate a willingness to learn, proactive and excellent communication skills, both written and verbal.

• Demonstrate the ability to work with flexibility and the ability to work under high pressure

• Supportive and able to adapt to a changing environment.

• Detail-oriented with excellent proof-reading and writing skills.

Phyiscal Requirements

Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.

Hearing: able to hear to participate in conversations in person and v