Staff Accountant

MoMA PS1 is one of the oldest and largest nonprofit contemporary art institutions in the United States. An exhibition space rather than a collecting institution, MoMA PS1 devotes its energy and resources to displaying the most experimental art in the world. A catalyst and an advocate for new ideas, discourses, and trends in contemporary art, MoMA PS1 actively pursues emerging artists, new genres, and adventurous new work by recognized artists in an effort to support innovation in contemporary art. MoMA PS1 achieves this mission by presenting its diverse program to a broad audience in a unique and welcoming environment in which visitors can discover and explore the work of contemporary artists. Exhibitions at MoMA PS1 include artists' retrospectives, site-specific installations, historical surveys, arts from across the United States and the world, and a full schedule of music and performance programming.

Summary

The Staff Accountant at MoMA PS1 is responsible for executing accounting responsibilities, implementing financial and administrative policies and procedures, and working collaboratively with staff at both MoMA PS1 and The Museum of Modern Art.  The Staff Accountant performs accounting, accounts payable/receivable, banking/cash management, and other administrative duties, in a dynamic and fast-paced environment with overlapping and changing priorities and deadlines. Availability to work Saturdays during the summer months as needed.

 

Supervision

The Staff Accountant reports to the Associate Controller with a dotted line to the Chief Financial Officer/Director of Finance , and additionally takes direction from the Chief Operating Officer and works in coordination with The Museum of Modern Art’s Accounting Department.

 

Responsibilities

Accounting (35%)

1. Prepares and posts journal entries, and other adjusting entries, and performs monthly closing
2. Reviews and analyzes accounts, and performs other analyses as required
3. Performs monthly bank and balance sheet account reconciliations
4. Performs all statutory reporting, including monthly sales tax filing, benefits reporting, and Departments of Cultural Affairs reporting 
5. In conjunction with the Associate Controller, helps prepare internal financial reports
6. Assists with year-end audit, including preparing schedules and supplying auditors with necessary documents and information

 

Accounts Payable/Receivable (40%)

1. Processes all invoices in prioritized and timely manner, including obtaining department approval, entering and submitting vouchers, printing and sending checks, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W9 or W8 forms, and communicating with vendors regarding open payables
2. Maintains and updates daily payable reports and reconciliations, including ensuring correct accounts and departments are charged and correcting any errors with journal vouchers
3. Manages and tracks invoicing for all accounts receivable, including monthly billing for restaurant, retail store, as well as billing for special event space rental, other income, and other balances due
4. In conjunction with the Associate Controller performs year-end 1099 and 1042 reporting

 

Banking and Cash Management (15%)

1. Counts admissions, special events, and contributions revenue and makes cash deposits to bank on a need to basis. 
2. Ensures adequate funds in Visitor Engagement Department’s vault and replenishes small denominations
3. Review and reconciles Visitor Engagement admissions reports
4. Manages cash for programing for MoMA PS1’s signature events, including establishing start up fund, managing cash, ensuring sufficient change throughout the day of the event, counting and securing cash at the end of the day, coordinating armored guard services, and reporting credit card sales
5. Monitors and reports on daily cash position and outstanding checks, and initiates fund transfers as needed

 

Other Administration (10%)

1. Manages and ensures adherence to calendar of finance, accounting, and other administrative deadlines
2. Maintains all Finance Department documents and files, including managing database 
3. Completes business forms, including credit applications, tax exempt forms, and resale certificates
4. Other duties and special projects reasonably related to all of the above listed areas and as assigned

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability requir