Construction Projects Assistant

The salary for this position is: $4,446.00 - $5,914.00 monthly.

Thurston County Central Services Department is looking for a professional, motivated, dependable and qualified individual to join our team as a Construction Projects Assistant. 

This position provides a variety of administrative and logistical support for capital construction projects. Working under the direction of the project lead, processes project administrative duties including pre-bid communications, bid preparation, invoice monitoring, skilled secretarial support, change orders, document and information flow, and customer service on projects assigned. It also serves as a back-up to the Information Desk and other departmental administrative tasks as needed.

This is an exciting opportunity to work in a small team environment and make a difference.

Essential functions may include, but are not limited to, the following:

• Supporting several Capital Project Managers, working with other office support staff
• Preparing public work submittals, RFP/RFQ documents, competitive bid packages, advertisements, contractor's meeting notes and minutes.
• Monitoring the bid process for adherence to public works laws as well as providing overall administrative support to the division and department.
• This position will work closely with the other Administrative Assistant I in the project team.
• Working closely with the public and clients to explain detailed regulations and procedures; assisting clients in completing complex forms and applications; and maintaining related records and reports.
• Composing letters and memos. Independently preparing, formatting, and coordinating complex packages such as agenda items, contracts, change orders, and bid documents. Utilizing a variety of software, including desktop publishing packages, to create documents, brochures, information packages, presentation items, and various other products.
• Compiling and updating automated files, designing, or modifying formats for records processing, programming minor changes on the department/office computer system. Maintaining a wide variety of complex records, such as preparing technical, statistical, and narrative reports relating to operation of work unit, or keeping a set of fiscal records for work unit.
• Performing a variety of coordinating activities for supervisor; relaying and obtaining information from other County departments and outside agencies. Arranging meetings, itineraries, and calendars.
• Assisting in the development and drafting of department/office procedures.
• Performing basic accounting tasks as needed, such as compiling and maintain records.
• Assisting in scheduling and logistics.
• Serving as back up to technical or support staff (Information Desk, mail, etc.) as needed.

To view the full job classification, click here: Construction Projects Assistant (Administrative Assistant 1)

 

WORKING CONDITIONS:

• Work is generally performed indoors in an office environment.
• Manual dexterity is needed to operate a computer keyboard.
• Lifting and carrying of records, files, and other material weighing up to 40 lbs. may be required on an occasional basis.
• Certain tasks may require long periods of standing or sitting, reaching, and bending.
• May be required to deliver items, travel to meetings in the field, and operate County vehicles.

 

WHO WE ARE:

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

 

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit 

  Apply for this role

  Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.

  Apply Now →Generate Application Kit

  Free account required — sign up in 30s

  Report an issue

  Company

  Thurston County

  View company profile →