Administrative Assistant

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address.  If you question the legitimacy of any DSV job posting, please reach out to HR@us.dsv.com.

 

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com

Location: USA - Lancaster, Lyndon B Johnson Fwy 

Division: Solutions 
Job Posting Title: Administrative Assistant - 103044 
Time Type: Full Time

POSITION SUMMARY

Provide support to Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative, secretarial, and analytical and research duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support to the management staff
• Plan, schedule and organize various meetings, conference calls, appointments including agenda preparation
• Attend meetings as required, documentation & distribution of meeting minutes, etc.
• Monitor project(s) progress to ensure compliance with deadlines
• Handle sensitive and confidential information in a professional, mature, discreet and secure manner
• Create and disseminate various communications & reports
• Creates or Assists with the design and development of presentations
• Answers and screens telephone calls & prepares incoming/outgoing mail and correspondence, including e-mail and faxes emails for manufacturing plant customers, as needed, and directs priority queries and issues to appropriate party for action
• Greets scheduled visitors and guests, when needed
• Effectively communicate with employees, customers, suppliers & others on behalf of site management
• Scheduling and meeting with vendors to ensure competitive pricing is maintained
• Assists Human Resources in miscellaneous duties as required such as time tracking, payroll
• Assists Operations with financial recordings such as submitting and maintaining AP/AR logs

 

OTHER DUTIES (Site Specific)

 

• May perform other clerical and administrative tasks as guided by site management to include (but not limited to): answering telephones, filing, record keeping, and data entry support. 
• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as required

 

SUPERVISORY RESPONSIBILITIES

 

• None

 

 

 

 

 

 

MINIMUM REQUIRED QUALIFICATIONS

 

Education and/or Experience

• High School or GED
• 1 year experience in a clerical role
• Willing to work evenings and weekends as needed.

 

Certificates, Licenses, Registrations or Professional Designations

• None

 

SKILLS, KNOWLEDGE AND ABILITIES

 

Computer Skills

• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

 

Language Skills

• English (reading, writing, verbal)

 

Mathematical Skills

• Intermediate

 

Other

• Effective communication skills (all modes) in both English and Spanish
• Capable of multitasking and performing general administrative skills
• Strong business writing skills needed
• Strong reading and math skills with focused attention to detail

 

PREFERRED QUALIFICATIONS

 

• 1 year Bookkeeping experience
• Some college
• Bilingual in English & Spanish (reading, writing, verbal)

 

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes o