Facilities Program Coordinator

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. 

Position Overview:

The Facilities Program Coordinator plays a key role in supporting The Facilities Program Manager by providing administrative and program coordination support. This role is responsible for assisting in program preparation coordination and rollout. The FPC will ensure seamless communication between departments and key stakeholders regarding program progress and success. Additionally, the Facilities Program Coordinator will support programs within Lucernex, Ecotrak, GlacierGrid and Smartsheet, as well as assist with capital programs, processes, and national program rollouts. This role will work closely with the Facilities Program Manager, Senior Facilities Operations Manager, and Regional Facilities Managers as needed.

Job Qualifications:

• Minimum of 2 years of administrative experience, preferred 

• Associates degree, preferred 

• Proficiency in Microsoft Office Suite and Google Suite 

• Exceptional organizational skills are required 

• Experience with CMMS 

Location Requirement: 

This role is located in Tempe, Arizona. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Key Result Areas (KRAs):

Provide program coordination and administrative support 

• Assist Program Manager with planning, coordinating, and tracking facility programs to ensure timely completion. 

• Upload and maintain all supporting documentation (budgets, approvals, scope of work, invoices, change orders, etc.) to ensure smooth record-keeping. 

• Provide support for programs that have kicked off by completing audits and communication to stakeholders when necessary. 

• Generate, review, and distribute reporting to stakeholders from Facilities Department programs (Ecotrak, Lucernex, SmartSheet, etc.). 

• Assist with program preparation, rollout, and coordination. 

• Assist auditing of program data to ensure that the program is on track and necessary information is collected. 

• Assist with auditing of program data to ensure that program is on track and necessary information is collected 

• Initiate new locations in GlacierGrid and Ecotrak audit-update regularly to ensure proper location set up. 

• Attend meetings with internal and external stakeholders, take detailed notes, and provide accurate updates. 

• Exemplify proficient knowledge of DB Facilities programs 

Perform All Administrative Duties and Record-Keeping Per DB Standard:

• Notify field leadership regarding on-site surveys and installations for Facilities Department-related projects and programs 

• Place and manage orders with vendors, track shipments, and confirm delivery timelines with key stakeholders (Operators, PMs, etc.) to ensure proper installation and set up of equipment. 

• Maintain any active trackers 

• Maintain regular communication with project stakeholders.

• Determine how invoices pertain to which projects or programs and process accordingly.

• Generate, review, and distribute reporting to stakeholders from Facilities 

  Department programs (Ecotrak, Lucernex, SmartSheet, etc.)

• Organize and execute work tasks based on priority

• Assist supervisor and other departments with research, problem solving, and projects, as needed

• Track incoming invoices and update actual spending against the budget.

New Shop Set-Up Administration, per DB’s standards 

• Perform all administrative duties and record-keeping for the New Shop Set Up process, per DB standards

• Review and update the shared DB resources to keep the team informed on the status of the new shop setup. 

• Research, record, and track shop information (grease trap location and type, trash enclosure size) within department spreadsheet and Lucernex. 

• Provide regular reports to service providers to notify them of start dates and pertinent information req