Administrative Assistant

About Celestial AI

As the industry strives to meet the demands of the AI workloads, bottlenecks in data transfers between processors and memory have hindered progress. The Photonic Fabric based Memory Fabric provides an optically scalable solution to the ‘Memory Wall’ problem, enabling tens of Terabytes of memory capacity at full HBM bandwidths with low tens of nanoseconds of latency and extremely low power. The Photonic Fabric based Compute Fabric enables Terabyte class bandwidth between compute nodes at low latency and power. Photonic Fabric delivers a transformative leap in AI system performance, ten years more advanced than existing technologies.

Job Description

Celestial AI is seeking an Administrative Assistant to support our rapidly growing global team. This position reports to the Office Manager and is responsible for assisting the Office Manager with various administrative tasks. These tasks include, but are not limited to, scheduling meetings, managing calendars, coordinating travel arrangements, and organizing meetings and events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. This is an exciting opportunity for individuals seeking to make an impact in a dynamic and innovative company. This role is based out of our office in Santa Clara, CA.

Essential Duties and Responsibilities

• Provide administrative support to management team
• Coordinate and maintain calendar with meetings while adapting to constant changes and priorities
• Plan domestic and international travel and ensure all required documents are in order
• Prepare and reconcile expense reports
• Organize company events
• Greet visitors
• Support shipping/receiving duties
• Serve as back up for Office Manager and Facilities Specialist when out of the office
• Other duties as needed

Qualifications

• 3+ years of experience in coordination, administrative, or operations capacity
• Expert knowledge of Microsoft Office Suite and ability to quickly learn and employ new tools
• Demonstrated ability to quickly turn around projects with polish and accuracy
• Demonstrated organizational ability to juggle multiple demands in a fast-paced environment
• Work effectively with minimal direction, take initiative, and follow through
• Demonstrated ability to effectively manage competing priorities
• Ability to manage confidential information with integrity and discretion
• Strong communication and writing skills
• Ability to work well with all levels of management, staff, board members, customers, investors and candidates
• Flexibility to work outside normal business hours as dictated by business needs

Location: Bay Area location is required.

 

For California location:

As an early startup experiencing explosive growth, we offer an extremely attractive total compensation package, inclusive of competitive base salary and a generous grant of our valuable early-stage equity. The target base salary for this role is approximately $60,000.00 - $80,000.00. The base salary offered may be slightly higher or lower than the target base salary, based on the final scope as determined by the depth of the experience and skills demonstrated by candidate in the interviews.

We offer great benefits (health, vision, dental and life insurance), collaborative and continuous learning work environment, where you will get a chance to work with smart and dedicated people engaged in developing the next generation architecture for high performance computing.

Celestial AI Inc. is proud to be an equal opportunity workplace and is an affirmative action employer.

 

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