Team Assistant - Corporate Services, Commercial

About Us

IFM Investors is a private markets manager, with a focus on infrastructure and capabilities in unlisted and listed equity, private equity and debt. We invest on behalf of 762 institutional investors globally – who collectively manage the retirement savings of more than 120+ million people around the world (at 31 March 2025). We have 230+ investment specialists across our capabilities. We’re based on four continents, operating from offices in Melbourne, Sydney, London, Berlin, Zurich, Amsterdam, Milan, New York, Houston, Hong Kong, Seoul and Tokyo. We have a global network that helps us uncover opportunities. Our reach, reputation and relationships mean we can access deal flows that few other managers can.

IFM was founded by pension funds. It’s still owned by pension funds today. Our clients are stewards of capital too, with the same duty to deliver value over decades. We share a multigenerational vision: to invest, protect and grow the savings of millions of people. We do this by investing, owning and financing the assets our clients and their beneficiaries rely on to live their lives. Where we own assets, our engineers and sector experts join their boards and management committees, with the aim of becoming pivotal to their success.

From Vienna Airport to the Indiana Toll Road, from energy storage to data storage, we invest in what matters: real assets that will serve society’s needs for decades to come and seek to deliver for clients the positive outcomes they need. For more information, visit ifminvestors.com.

Business Overview

We work as One IFM – and it’s our People & Culture team who make that possible. They partner with all areas of the business to shape the best possible employee experience, while building an organisation that’s united and inspired by our purpose, values and collective behaviours. The team provides expertise in Talent Acquisition, Organisational Development and Learning, Reward and Performance, and Employee Relations.

The Opportunity

At IFM, you’re not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.

So, we have made sure to create a workplace that’s inclusive, accountable and collaborative. Where you’re given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. Our hybrid and flexible approach vary by team and role, it is built around trust. We encourage our people to manage their work life rhythm in a way that works best for them and their teams.

The Role

This role is required to provide support to NAM People & Culture, R&C and Operations teams, including:

• Provide comprehensive administrative, project-specific, and general support to facilitate the activities of three departments.
• Offer general administrative assistance.

Your Background and Experience

People & Culture

• Provide administrative support as required, including calendar management, travel, expenses and ad hoc support as required.
• Schedule interviews for candidates, working closely with Internal: team admins and hiring managers / external: recruiters and candidates. 
• Manage logistical arrangements for learning events, including: scheduling, organising catering, collecting materials and booking rooms. Many times working with Global teams (AU and UK).
• Organize team events as required.

Operations Dept / Risk & Compliance Dept.

• Manage and coordinate calendars for executives, ensuring efficient scheduling across multiple time zones. 
• Process and manage monthly expense reports and reimbursements. (Concur).
• Organize and book travel arrangements, including flights, accommodations, and ground transportation
• Assist with coordinating team events/outings
• Invoicing (Approval + and Adobe)
• Assist with research for team/department 
• Provide back up to Corporate Services (reception) as needed.

Policy and Process Management

• Comply with all policies and delegations applicable to the activities and decisions required in this role.

Your Background and Experience

• Min of 5 years in administrative support in a corporate environment.
• Excellent attention to detail. 
• Prior experience in a deadline driven reporting environment would be highlight desirable
• Experience coordinating across multiple stakehold