Practice Group Support Assistant

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Practice Group Support Assistant. This position will report to the Senior Manager, Trademark Support Unit and will be responsible for providing a broad range of administrative and production support to the Intellectual Property - Trademark practice group in an environment where superior client service is emphasized and practiced.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Washington D.C. office with a hybrid in-office/remote working schedule. Flexibility to work overtime is required.

Key responsibilities include:

• Assist in processing invoices from foreign and outside counsel using Chrome River.

• Respond to inquiries and resolve issues related to administrative matters.

• Create, edit, and proofread correspondence, memoranda, reports, and other general communications.

• Provide administrative support to various projects or departmental teams, as requested.

• Research client matter numbers in CPI/3e for invoice processing and payment status inquiries.

• Continuously audit, update, and maintain administrative standard processes and iManage files.

• File, track, and search invoices/documents using iManage.

• Prepare and update Invoice Status reports for the Trademark Group.

• Process, replenish and reconcile USPTO and Copyright deposit accounts. 

• Provide backup documentation to the billing department as requested.

• Research invoice payment status using Global Exchange.

• Prioritize tasks and ensures deadlines are met.

• Respond to management, attorney, client, staff, and vendor inquiries.

• Perform other duties as assigned

Experience and qualifications:

• Associate’s degree (A.A.) or equivalent from two-year college or technical school, and minimum 1-2 years of experience related experience; or equivalent combination of education and experience.

• Professional services, especially law firm, industry experience a plus.

• Demonstrate proficiency in Microsoft Excel, Outlook, Teams, and PowerPoint, as well as WebEx.

• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.

• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.

• Flexibility to work overtime is required.

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:

• Medical coverage, with a variety of plans

• Health care and dependent care reimbursement accounts

• Domestic partner coverage

• Parental leave

• Vacation and holiday leave

• Life and accident insurance

• Income protection, including sick leave, salary continuation, and long-term disability

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

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For positions in Washington DC, the salary range for this job posting is $53,200.00 - $85,150.00.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidat