YCBA Senior Curatorial Assistant in Prints & Drawings

Working independently under the guidance of the Curator of Prints and Drawings at the Yale Center for British Art (YCBA), the Senior Curatorial Assistant provides a high level of support and oversight to the administrative and curatorial functions of the department, including exhibitions, acquisitions, and loans; collection care and documentation; coordination of meetings and schedules; and supporting the department’s clerical, budgetary, and administrative functions.  

Administrative Duties 

• Acts as the departmental liaison and point of contact; coordinates collections care, administrative and office activities. 

• Schedules meetings and creates agendas, attends relevant meetings, takes notes and compiles minutes; provides follow-up for relevant tasks discussed at meetings. 

• Answers departmental emails and enquiries; answers and screens telephone calls; writes, edits, and tracks correspondence; assists with visitors of all kinds. 

• Organizes, tracks, and maintains departmental administrative documentation and files. 

• Maintains lists, keeps track of status updates, and assists in preparation of paperwork and documentation for ongoing departmental business, including for outgoing loans and acquisitions in progress.  

• Manages a range of clerical activities, including: orders and maintains an inventory of supplies; tracks budgets, processes payments and expenses; completes forms; composes and proofreads correspondence; occasionally makes travel arrangements.  

• Performs clerical functions incidental to museum activities. 

Collection Care  

• Oversees and manages Prints and Drawings collection storage, ensuring secure, organized, and appropriate conditions. 

• Retrieves, refiles, and tracks movement of Prints and Drawings objects for the purpose of loans, exhibitions, conservation, imaging, and departmental needs. 

• Maintains Prints and Drawings collection storage: rehouses and reorganizes collection objects as needed; identifies and applies