Administrative Program Assistant/Evaluation Specialist

POSITION SUMMARY:

Date application must be received for priority consideration by: July 8, 2024
Anticipated Appointment Begin Date: July 22, 2024
Closing Date or if blank, Open Until Filled:
Job Family Group: Support Staff
Support Staff Classification Title: Administrative Program Assistant
Division/Department: Academic and Student Affairs/Admissions
Compensation Range (commensurate with experience): $18.56 -$20.15 /hourly or $3,218 - $3,492 monthly @ 1.0 FTE
FLSA Status: Non-Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration: Renewable
This position must possess and maintain a current, valid Driver License: No
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Work Location Type: On-campus
Work Hours: M-F (8:00a – 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant’s qualifications and interest in the position; and (2) current resume/CV
• For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
• To view SOU’s very generous benefits and pension programs available to eligible positions, please visit https://inside.sou.edu/assets/hrs/Benefits/Benefit_Flyer/2024_Prospective_Candidate_Benefit_Overview_012024.pdf
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html, demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:

The Office of Admissions is responsible for recruiting, assessing, and admitting new students to the University. In support of this goal, this position processes and evaluates these applications and related documents, and corresponds with students accordingly This position is critical for the campus, as it directly impacts prospective student satisfaction and associated enrollment tendencies. In summary, the purpose of this position is to: Review and process admissions applications and associated documents: Enter accurate applicant information into SIS: Audit for completion of applicant files; Use independent judgment and knowledge of policies to evaluate admissibility of student applicants: Communicate with applicants regarding the status of their application and associated changes: Update and maintain the student record in SIS until matriculation: Resolve weekly error reports; Utilize knowledge of admissions policies and procedures to answer corresponding inquiries; Work closely with other Evaluation Specialist and Associate/Assistant Director of Admissions in maintaining a standardized approach to application processing. 

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents: and Lead work responsibility or coordination of office procedures 

Preferred Requirements

• Same as Minimum Classification Qualifications

Essential Functions

Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive:

(50%) Application Processing

• Reviews new applications to ensure accurate information.
• Ensures completeness of applicant files.
• Enters pertinent and relative data into Banner SIS.
• Processes transcripts, test scores, and supporting documents for prospecive, current, and former students
• Determines applicant admissibility by assessing GPA. subject requirements, applicable transfer credits, test scores, and corresponding materials.
• Performs updates to applicant records.
• Understands and maintains admissions application work flows.
• Maintains processes in collaboration with Graduate Admissions

(15%) Admissions Contact

• Manages various email accounts.
• Corresponds with applicants, admitted students, faculty, staff, and general inuiries regarding po