Senior Executive Assistant

Job Description:

The Role

The Executive Assistant provides high-level administrative support to the Leader by managing schedules, coordinating meetings, handling correspondence, and performing various tasks to ensure the efficient operation of the President’s office.

The Skills You Bring

• Administrative Support: Manage the calendar, schedule appointments, and coordinate meetings.

• Travel Arrangements: Coordinate travel plans, including flights, accommodations, and itineraries (for domestic and international travel).

• Meeting Coordination: Prepare agendas and follow up on action items from meetings.

• Liaison Role: Act as a point of contact between the President and stakeholders.

• Event Planning: Assist in planning and coordinating company events and functions.

• Project Management: Handle special projects as assigned by the Leader, ensuring timely completion.

• Confidentiality: Maintain confidentiality of critical information and handle it with discretion.

• Office Management: Be responsible for the daily operations of the Head of Fidelity Fund and Investment Operations office, including managing supplies and equipment.

• Education: Bachelor’s degree in business administration, Communications, or a related field.

• 5+ years of experience in a similar role within the same industry.

• Familiarity with project management tools and software.

• Ability to work independently and as part of a team.

• Demonstrated ability in an executive assistant role, preferably supporting C-level executives.

• Effective organizational and time-management skills, with the ability to prioritize and balance multiple tasks simultaneously, reacting and thinking quickly while cutting through ambiguity.

• Strong written and verbal communication skills.

• Unrivaled attention to detail and consistent delivery of the highest quality of work

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• High level of integrity and discretion.

• Strong interpersonal skills and the ability to build relationships with internal/external partners.

• Professional maturity and ability to efficiently work with all levels of management.

• A self-starter with the ability to take initiative in a fast-paced environment.

The Value You Deliver

• Help leader carry out leadership vision

• Proactively support Executive and anticipate and prioritize their needs

• Handle expenses and help coordinate travel needs

• Think beyond what is asked and challenge (when appropriate) the next steps being proposed

• Help collect, coordinate, monitor, and distribute information pertinent to all levels of the business

• Support business protocols and standard processes

The Team

Fidelity Investments is a leading provider of investment management, retirement planning, portfolio guidance, brokerage, benefits outsourcing and other financial products and services. We help over ~40 million people feel more confident in their most meaningful financial goals, lead employee benefit programs for nearly 23,000 businesses, and support more than 3,600 advisory firms with innovative investment and technology solutions to grow their businesses.

Our diverse businesses and independence give us insight into the entire market and the stability needed to think and act for the long term as we deliver value to you.

Fidelity Fund & Investment Operations (FFIO) is a division of Fidelity Investments, which provides investment management support services to Fidelity businesses and mutual fund shareholders. FFIO provides a wide range of asset servicing functions including proxy research, information and data services, pricing, cash management, accounting, integrated solutions, relationship management, and global product services.

Certifications:

Category:

Administration

Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.