Administrative Spec III- College of Nursing Dean's Office

Classification Title:

Administrative Spec III- College of Nursing Dean's Office

Classification Minimum Requirements:

Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The College of Nursing is seeking an experienced Administrative Specialist III to lead a team of support staff and ensure smooth administrative operations across the college. Reporting to the Executive Director of Operations & Strategic Initiatives, this role plays a vital part in supporting faculty, leadership, and key initiatives. Responsibilities include managing daily operations, coordinating high-priority activities such as travel and faculty recruitment, and serving as a liaison for internal and external stakeholders. The ideal candidate will demonstrate sound judgment, discretion, and a strong grasp of institutional priorities to represent the college with professionalism and efficiency.

The Administrative Specialist III serves as the lead administrator for a team of support staff within the College of Nursing. This role ensures exceptional administrative operations that support faculty, academic and operational leadership, and operational initiatives across the college. Reporting directly to the Executive Director of Operations & Strategic Initiatives, the incumbent plays a key role in managing daily operations and providing seamless logistical support for high-priority activities, such as travel, faculty recruitment and operational initiatives.

This role will proactively manage scheduling for key meetings, prepare briefing materials, and serve as a point of contact for internal and external stakeholders. The position requires sound judgment, discretion, and a strong understanding of institutional priorities to represent the College of Nursing with professionalism and efficiency.

 

Administrative Support 

• Provide high-level assistance for administrative leadership, ensuring seamless execution of daily operations and strategic initiatives.
• Proactively manage complex internal and external meetings, ensuring leaders are well-prepared with agendas, briefing documents, and background materials.
• Coordinate logistics for leadership travel, including booking transportation and lodging, creating itineraries, and collaborating with the college’s Finance team on reimbursements.
• Facilitate communication between leadership and faculty, staff, university offices, and external partners, ensuring professionalism, clarity, and timely follow-up.

Team Leadership and Office Management 

• Lead a team of administrative staff supporting departments and programs across the college, providing timely feedback, coaching, and professional development opportunities.
• Set priorities, delegate tasks, and ensure timely, high-quality completion of administrative operations.
• Monitor and improve administrative workflows to enhance operational efficiency and service delivery.

 

Operational Strategic Support 

• Draft, edit, and format leadership-level reports, memos, strategic presentations, and briefing materials for internal and external audiences, ensuring content aligns with the College’s goals and maintains a professional standard.
• Facilitate communication and collaboration between the Executive Director and external partners, faculty, staff, and university offices, acting as a liaison and ensuring effective information flow.
• Maintain a strong understanding of the College’s priorities, projects, and relationships to anticipate administrative needs and provide proactive support.

Technology and Property Management 

• Coordinate with IT staff to address administrative technology needs.
• Oversee annual inventory and space allocation, ensuring compliance with all university policies and procedures.
• Support long-term planning for space utilization, equipment replacement, and technology upgrades to align with the College’s strategic growth.
• Monitor building access, security protocols, and safety compliance, including key/card access requests, emergency procedures, and coordination with facilities and public safety teams.

Other 

• Other duties as assigned or needed

Expected Salary:

$65,000-$75,000 commensurate with education and experience

Required Qualifications:

Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.

Preferred:

• Progressively responsible administrative experience, preferably in higher education or healthcare setting
• Demonstrated experience leading or supervising teams, with proven ability to delegate effectively a