Homeland Security Presidential Directive 12 (HSPD-12) Coordinator (HUMAN RESOURCES REPRESENTATIVE)

Agency :  Department of Human Services 

Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692 
Skill Option: None 
Bilingual Option: None 

Opening Date: 10/17/2024
Closing Date/Time: 10/30/2024 
Salary:   Anticipated Salary $5,423-$7,721/month ($65,076-$92,652/year)  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC062   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  40879

Position Overview

The Division of Rehabilitation Services is seeking to hire an energetic and detail-oriented Human Resources (HR) Representative to coordinate the candidates for employment with the BDDS, including sponsoring, loading PIV cards with credentials, and managing candidates in the HR Onboarding Workflow. The HR Representative serves as the lead worker and handles telephone inquiries received from various stakeholders and claimants.  This position is involved in processing personnel transactions including reviewing and gathering material to prepare those transactions. Also, the position compiles information for weekly and monthly reports.  Due to the nature of the position, all information gathered is expected to remain confidential.

Essential Functions

• Serves as Homeland Security Presidential Directive 12 (HSPD-12) Coordinator.
• Prepares and processes transactions and administrative activities for the Bureau of Disability Determination Services (BDDS).
• Serves as support staff to BDDS Employee Services Unit.
• Serves as designated lead worker to lower-level staff.
• Handles complex statewide telephone inquiries received from elected officials, claimants, medical or Federal offices and legal representatives.
• Prepares and processes personnel transactions such as appointments, transfers, salary adjustments, discharges, promotions, and separations, etc.
• Gathers and reviews material to prepare and process personnel transactions regarding new hires, promotions, voluntary reductions, and disciplinary actions and separations.
• Assists Employee Services’ manager with miscellaneous projects and reports which include a substantial amount of confidential data.
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college and one (1) year of professional experience, preferably in human resources OR Satisfactory completion of an approved training program.

 

Specialized Skills

• One year (1) of professional experience facilitating HSPD-12 credentialing activities including fingerprinting, sponsoring, PIV card issuance utilizing the Credential Enrollment System.

Preferred Qualifications

• Three (3) years of professional experience communicating in oral and written form with both internal and external stakeholders for a public or private organization.
• Three (3) years o